Talent Onboarding Specialist

City of Aurora•Aurora, CO

2d•$64,615 - $80,768•Hybrid

About The Position

Under the direction of the Manager of Talent Acquisition in Human Resources, the Talent Onboarding Specialist manages and supports the City's post-selection and onboarding processes from conditional offer through successful onboarding. The Specialist serves as a resource for pre-employment requirements, hiring documentation, onboarding compliance, New Employee Orientation, and related process improvements. The Specialist partners with candidates, employees, departments, and Human Resources stakeholders to provide an accurate, consistent, and positive onboarding experience.

Requirements

Bachelor's Degree in Human Resources, Business Administration, Public Administration, or a directly related field.
3 years of related human resources experience with an emphasis in onboarding, recruitment, hiring, HR operations, or a related function.
Intermediate knowledge of human resources processes, onboarding practices, and employment procedures.
Intermediate knowledge of recruitment and hiring documentation, personnel records, and record retention practices.
Intermediate knowledge of applicable employment laws, regulations, policies, and compliance requirements related to hiring and onboarding.
Intermediate knowledge of applicant tracking systems, human resource information systems, and common office software applications.
Intermediate skill in reviewing and maintaining information for accuracy, completeness, and compliance.
Intermediate customer service and interpersonal skills.
Intermediate skill in facilitating presentations and communicating information to groups.
Intermediate skill in analyzing operational information, identifying trends, and recommending process improvements.
Intermediate skill in the use of Microsoft Office, applicant tracking systems, human resource information systems, and related computer-based systems.
Ability to establish and maintain effective working relationships with candidates, employees, hiring managers, departments, and Human Resources partners.
Ability to communicate effectively both orally and in writing.
Ability to interpret and apply established policies, procedures, and requirements to onboarding and hiring situations.
Ability to research and resolve non-routine onboarding and hiring transaction issues and determine when escalation is appropriate.
Ability to maintain confidentiality and handle sensitive situations with tact and diplomacy.
Ability to organize and prioritize multiple assignments, meet deadlines, and work with minimal supervision.
Ability to analyze data and make appropriate recommendations.

Nice To Haves

Experience coordinating or administering employee onboarding or New Employee Orientation programs.
Experience working in a public-sector or municipal human resources environment.
Experience with applicant tracking systems or human resource information systems.
PHR, SHRM-CP, or other related human resources certification.

Responsibilities

Coordinates and supports pre-employment and onboarding activities from conditional offer through successful onboarding.
Coordinates and monitors background checks, pre-employment drug screenings, fingerprinting, employment verifications, and other pre-employment requirements; researches and resolves discrepancies and escalates issues when appropriate.
Prepares, reviews, and finalizes employment offer letters and verifies position numbers, job codes, compensation information, and other hiring data for accuracy and compliance with City policies and procedures.
Serves as a resource to Talent Acquisition Specialists, hiring managers, candidates, employees, and departments regarding onboarding requirements, policies, procedures, and timelines.
Coordinates and facilitates New Employee Orientation on a rotational basis; presents onboarding content, supports completion of required employment documentation, and provides new employees with information and resources needed for a successful transition into City employment.
Reviews and audits hiring transactions, onboarding documentation, recruitment records, and personnel file documentation for accuracy, completeness, and compliance with established policies, record retention requirements, and applicable regulations.
Develops and maintains standardized onboarding procedures, checklists, communications, templates, and process documentation to promote consistency and efficiency.
Maintains accurate applicant tracking system and onboarding records and supports data integrity throughout the hiring and onboarding process.
Analyzes onboarding activities, processing timelines, documentation errors, candidate withdrawals, and other operational data to identify trends and recommend process improvements.
Partners with Human Resources functions and internal departments to research and resolve hiring transaction and onboarding issues.
Maintains relationships with colleges, universities, apprenticeship programs, and community partners to support job fairs, career boards, early-career recruiting, and talent pipeline initiatives.
Assists with recruitment operations including interview coordination, application review, candidate communications, job postings, recruitment folders, and Talent Acquisition inbox coverage as needed.
Leads or supports onboarding-related projects and continuous process improvement initiatives within Talent Acquisition.