Talent Mobilization Program Coordinator

Constellation Institute • Berkeley, CA

104d

About The Position

As Program Coordinator on the Mobilization team, you'll develop deep understanding of how people enter and grow within the AI safety ecosystem (through employment, advisory roles, contractor arrangements, incubation, and more) and help design and deliver the programs that support those pathways. You'll gather insights from candidates, fellowship participants, and hiring organizations to identify where people get stuck or where opportunities are underutilized, and work with the team to improve how we match people to the right opportunities at the right moment. This role is perfect for someone energized by the talent and career development space, genuinely curious about what makes career transitions succeed, and excited to build foundational program management skills while contributing directly to the AI safety talent pipeline.

Requirements

• Organized and detail-oriented; you close loops, track follow-ups, and don't let things fall through the cracks.
• Communicate clearly and warmly with a wide range of people, from early-career fellows to senior researchers.
• Eager to learn in a fast-moving, mission-driven environment and ask good questions when uncertain.
• Genuine service mindset; you're naturally curious about what people need and motivated to help.
• Energized by the prospect of building something from scratch in a field that's still taking shape.
• Think AI might have transformative effects in the coming years and want to help build the infrastructure to navigate that well.

Nice To Haves

• Background in program coordination, nonprofit operations, or community management
• Familiarity with tools like Airtable, Asana, or similar
• Exposure to the AI safety or EA communities

Responsibilities

• Gather structured feedback to understand what's working and where talent experiences friction in the AI safety ecosystem.
• Identify patterns and make recommendations to the Program Managers for experience improvements.
• Design and iterate on workflows, communications, and key touchpoints based on what you learn.
• Help document findings and surface patterns to the Program Manager(s) for action.
• Build and maintain operational systems that keep mobilization efforts running including databases, workflows, and tracking tools (e.g., Airtable, Asana).
• Support data entry, reporting, and process documentation under the guidance of senior staff.
• Serve as a reliable point of contact for program participants, responding to questions, keeping people informed, and ensuring they feel supported through key moments.
• Help coordinate events and convenings, owning logistics and contributing to preparation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed