Talent Coordinator

Hebbia AI•New York, NY

2d•Onsite

About The Position

Hebbia is looking for a dynamic and organized Talent Coordinator to join our People team. As a Talent Coordinator at Hebbia, you will play a crucial role in supporting our talent acquisition efforts by coordinating and facilitating various aspects of the recruitment process. You will be the backbone of our hiring operations, ensuring a smooth and efficient experience for both candidates and hiring managers. This is a fantastic opportunity for someone passionate about AI and people, looking to grow their career in talent acquisition and human resources at a hyperscaling top tier vc-backed AI startup. This role is 5 days per week onsite in our SoHo office in NYC.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field.
1+ years of experience in recruitment coordination, HR, or related administrative roles.
Strong organizational skills with the ability to multitask and prioritize effectively.
Excellent communication and interpersonal skills.
Detail-oriented with a proactive approach to problem-solving and a strong bias for action.
Ability to work independently and as part of a team in a fast-paced environment.

Nice To Haves

Proficiency with Ashby is a strong plus.
Passion for technology and AI is a plus.

Responsibilities

Ensure a positive candidate experience from initial contact through to onboarding by managing communication and providing timely updates.
Leverage Ashby and G Suite to schedule and coordinate interviews, including video interviews and on-site meetings.
Assist with creating, posting, and managing job advertisements on various platforms. Monitor application flow and optimize posting strategies as needed.
Maintain accurate records in Ashby (ATS), ensuring all candidate information and scorecards are up-to-date and appropriately managed.
Support recruiters in sourcing candidates through various channels, including job boards and networking events.
Support day-to-day office management, including restocking snacks and beverages, coordinating with vendors and building management, assisting with workplace logistics, and helping plan team events, onsite interviews, and office gatherings.
Collaborate with HR and hiring managers to facilitate a smooth onboarding process for new hires, including preparing offer letters and coordinating start dates.
Assist in promoting Hebbia AI’s employer brand through events and other creative initiatives.