Talent Coordinator (Influencer Management)

DBA Media, LLC•West Hollywood, CA

132d•$55,000 - $65,000

About The Position

The primary focus of this position is to provide support to a Talent Manager and their roster of managed talent. This role will heavily focus on the coordination of campaigns and brand pitches as well as the administrative tasks related to. The role is vital to the day-to-day operations of DBA, as you will liaise between talent and brands/agencies to ensure all campaigns are seamlessly activated.

Requirements

2-4 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)
2-4 years of project management experience
Strong written, verbal, and visual presentation communication skills
Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility and adaptability
Ability to work efficiently in a fast-paced environment with a high-volume email/workload
Proactive, organized, and detail-oriented work style
Ability to work against deadlines
A passion for social media and an interest in developing talent relationships

Nice To Haves

Previous talent agency or related industry
Knowledge of and experience using Instagram, YouTube, TikTok, Facebook, etc.
Knowledge of Google Analytics
QuickBase experience
Traffic analysis tools experience (ex. CreatorIQ, Social Rank)
A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology

Responsibilities

Provide administrative support to the Talent Manager and their talent roster including calendar coordination and managing call sheets/notes
Arrange and coordinate travel for the Talent Manager and/or their talent
Project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments and arranging preview and live dates
Attend and/or lead kick off calls
Attend events/set visits with talent
Update decks, presentations, and case studies
Prepare and submit proposals decks in a timely and efficient manner
Input all campaign details into accounting/tracker system as necessary
Work with the finance department and finance software to ensure invoices are submitted accurately and on time
Build relationships with brands and agencies in an effort to secure new business
Draft and/or update contracts, eventually assisting in the redline process
Show interest in and willingness to highlight talent on the rise
Show interest in and willingness to understand the contract process
Show interest in and willingness to understand rates and negotiations
Eventually run point on smaller negotiations and proactive pitches and/or run point on specific talent’s day-to-day
Participate in company-wide initiatives and activities
Commit to furthering individual industry knowledge and professional growth & development