Talent Buyer & Event Coordinator

Atlas Group COS•Nashville, TN

6d•Onsite

About The Position

Hit Parader Live is seeking an experienced, highly organized, and culture-driven Talent Buyer & Event Coordinator to help grow the venue’s live entertainment programming and private event business. This role will be responsible for sourcing and booking live entertainment, managing artist and promoter relationships, coordinating public programming, and executing private events and venue buyouts from inquiry through settlement. This role is ideal for someone who understands both the creative and operational sides of live entertainment and hospitality, with experience in venues, clubs, festivals, agencies, or entertainment companies, thriving in fast-paced environments. It is a highly collaborative role working alongside venue operations, marketing, production, hospitality, and ownership teams.

Requirements

Minimum 2+ years of experience in talent buying, concert promotion, event coordination, venue operations, or hospitality entertainment management
Understanding of live event economics, ticketing, artist deals, and hospitality operations
Strong communication and negotiation skills
Ability to multitask in high-volume, fast-paced environments
Experience with event platforms, ticketing systems, Google Workspace, spreadsheets, and project management software
Nights, weekends, and event-based scheduling required
Passion for live music, nightlife, hospitality, and artist culture is essential

Nice To Haves

Existing relationships within music, nightlife, hospitality, or entertainment industries
Experience working in music venues, clubs, festivals, restaurants, or nightlife environments
Knowledge of Nashville entertainment and hospitality markets
Familiarity with Eventbrite, TripleSeat, Google Workspace, Canva, Monday.com, and Hospitality POS systems
Experience coordinating VIP experiences and artist hospitality

Responsibilities

Source and book local, regional, and touring artists, DJs, tribute acts, specialty entertainment, and nightlife programming
Build and maintain relationships with booking agents, artist managers, promoters, labels, and independent artists
Negotiate artist offers, guarantees, door splits, hospitality riders, and performance agreements
Assist in building strategic programming calendars designed to maximize attendance and revenue
Coordinate artist advances including technical needs, hospitality requirements, load-in/load-out logistics, marketing assets, ticketing information, guest lists and VIP requests
Manage show settlements and post-event reporting
Help identify opportunities for official after parties, artist appearances, fan engagement activations, brand partnerships, and special events tied to major Nashville concerts and festivals
Coordinate public and private events including corporate buyouts, VIP events, brand activations, label showcases, listening parties, industry mixers, fan experiences, holiday parties, and special dinners and receptions
Serve as the primary contact for clients from inquiry to execution
Build Banquet Event Orders (BEOs), timelines, and event notes for internal teams
Coordinate with FOH management, culinary team, bar leadership, security, production, and marketing
Conduct venue walkthroughs and client meetings
Ensure smooth execution day-of-event
Assist with event recaps, billing, and follow-up communications