Talent Administrative Assistant

Senior Lifestyle•Portland, ME

21h

About The Position

This position is responsible for effectively managing all administrative functions and applicant tracking system associated with the talent acquisition function for the organization. The role involves managing job postings, serving as the system administrator for the applicant tracking system, completing reference and licensure verifications, providing candidate sourcing, coordinating candidate travel, managing referral bonuses, and responding to recruitment-related inquiries. Maintaining confidentiality and adhering to company policies are also key aspects of this role.

Requirements

Prior experience in an administrative or clerical position
Read, write, speak, and understand the English language
Proficient in Microsoft Office Suite, ADP and ATS software
Exceptional written and verbal communication skills.
Must possess the ability to communicate effectively with all levels of management, employees, and outside contacts.
Must have the ability to organize and manage projects through to completion.
Possess the ability to make independent decisions when circumstances warrant such action.

Nice To Haves

Bachelor’s degree preferred
Area of Study: Human Resources, Communication, or equivalent preferred
Smart Recruiters preferred
Outlook, Excel and Smart Recruiters preferred

Responsibilities

Accountable for the timely and accurate management (both posting and expiring) of all exempt/non-exempt job openings to the organization’s applicant tracking system and career portal.
Serve as system administrator for the company’s applicant tracking system and accurately manage user account set up and deactivation, troubleshooting, end user training, and new entity creation for jobs and locations.
Complete educational and employment references and completes licensure verifications (if applicable) in advance of verbal offers of employment.
Provide additional candidate sourcing using secondary portals and job boards.
Effectively coordinate and manage travel and hotel accommodations for candidates being recruited by the organization; accurately complete and manage the timely reimbursement of out of pocket expenses for candidates.
Manage the tracking and payment of referral bonuses.
Respond in a timely manner to all requests for information received from the company’s website that are associated with recruitment and selection.
Maintain confidentiality of all information.
Attend all required training, in-service, and staff meetings.
Maintain a positive and professional demeanor toward co-workers, visitors and guests.
Adhere to all policies and procedures of Senior Lifestyle Corporation.
Perform other duties as assigned.