Talent Acquisition System Admin

TSMC•Phoenix, AZ

23h•Onsite

About The Position

The Talent Acquisition System Admin supports the infrastructure, systems, analytics, and day-to-day operations of the Talent Acquisition function. This is a newly created role on a small, agile team, and the successful candidate must be comfortable shifting priorities as the team’s needs evolve. The immediate priority is partnering with HQ (Taiwan) to launch a new Applicant Tracking System (ATS) in Arizona, alongside providing broad administrative and program support.

Requirements

Associate degree; degree in Human Resources, Administration, Business, or a related field preferred
0–3 years of progressive experience in administration, workforce analytics, or program management
Demonstrated administrative experience with strong organization and follow-through
Some experience in data analysis (e.g., building or interpreting reports and KPIs)
Exceptional attention to detail with a commitment to data accuracy
Highly disciplined, with excellent critical thinking and problem-solving skills
Excellent at following instructions and executing processes precisely
Agile and adaptable, comfortable shifting priorities in a small, fast-moving team
Advanced proficiency in Microsoft Excel and the broader Microsoft Office Suite
Strong cross-functional coordination and communication skills

Nice To Haves

Some knowledge or experience in recruiting preferred
Some project management (PM) experience preferred
Bilingual proficiency in English and Mandarin preferred

Responsibilities

Compile, build, and analyze recruiting reports and dashboards, including recruiter and recruiting KPIs (e.g., hiring events, hiring quality, fulfillment status, and candidate/manager experience). Ensure all data consistently reflects actual conditions.
Maintain and update recruiting-related data to reflect current progress, surfacing trends and insights that inform hiring decisions.
Administer the ATS, including collecting internal needs, partnering with IT teams (Arizona and Taiwan) on system enhancements and integrations, and troubleshooting immediate user needs.
Partner closely with HQ (Taiwan) to support the end-to-end launch of a new ATS in Arizona, tracking milestones and coordinating across regions and time zones.
Manage talent pool data and lead change management with the business to drive adoption of new processes and systems.
Manage HR AI tools by collecting internal needs, consulting with users on current issues, and proposing practical solutions.
Manage candidate evaluation tools, including personality assessments, and evaluate their effectiveness (e.g., correlation to on-the-job performance).
Manage every system the Talent Acquisition team uses or requires, including evaluating new systems and platforms (e.g., surveying and comparing options).
Maintain and manage relationships with external vendors.
Collaborate with internal stakeholders such as Procurement, IT, and Security.
Own and support infrastructure-related tasks for the Talent Acquisition team as they arise.
Handle contracts and coordinate with external vendors and internal stakeholders through the full life cycle.
Track the status of projects and deliverables (e.g., survey collection, system rollouts), proactively following up with stakeholders to keep items on schedule.
Take clear, accurate meeting minutes; coordinate scheduling, venue booking, pre-meeting equipment checks, and on-site logistics as needed.
Provide clear updates on current statuses and estimated timelines, proactively reminding managers and stakeholders of pending approvals and next steps.
Initiate and track approval workflows, ensuring sign-offs are completed accurately and on time.