Talent Acquisition Specialist - Remote - CA Only

Race Communications

3h • $25 - $30 • Remote

About The Position

The Talent Acquisition Specialist supports the full recruitment lifecycle by sourcing, screening, and coordinating candidates to meet organizational hiring needs. This role manages job postings, schedules interviews, extends offers, assists with onboarding, and maintains applicant tracking systems. The Specialist partners with hiring managers, external agencies, and community organizations to build talent pipelines, enhance employer branding, and ensure a positive candidate experience while maintaining compliance and recruitment metrics.
This individual should be able to communicate and work effectively with external service representatives and internal team members who possess a wide variety of backgrounds, personalities, and communication skills. This individual should be able to work effectively in a dynamic, fast-paced, and evolving environment while maintaining a productive professional demeanor. This individual must be capable of working independently, as well as collaboratively with other Race team members across teams and levels of our organization.

Requirements

• Eligibility for US Employment without sponsorship
• Minimum of 18 years of age
• Bachelor’s degree (B.A./B.S.) or equivalent in a related field of study, or one to two years related experience and/or training; or equivalent combination of education and experience is preferred
• One to two years (within the last 3 years) experience from recruiter side with Social Media recruiting and sourcing is preferred
• One year experience working with outside recruiting/staffing agencies
• Experience with LinkedIn Recruiting, CalJobs, Facebook jobs, and other external recruiting platforms
• Proficient with use of Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), recruiting software programs, and social media recruiting platforms
• Proficient with recruiting procedure and related legal and regulatory compliance, including interviews
• Travel and personal transportation are required to perform job-related duties at job fairs, events, meetings, and training and development sessions. Expenses will be reimbursed in accordance with company policy
• The ability to effectively communicate in English, including speaking, reading, writing, and comprehension, as necessary for effective job performance and workplace communication
• Proficient use of MS Office applications including Teams, Word, Excel, and PowerPoint; teleconferencing applications
• Functional use of common office equipment, computers, and office software
• Strong time management skills, with the ability to manage priorities and workflow
• Commitment to accuracy and high standards for quality of work
• Ability to work with all levels of team members and management
• Excellent problem resolution and customer service skills
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent verbal and written communication skills
• Ability to work on complex projects with general direction and minimal guidance
• Versatility, flexibility, and willingness to work within constantly changing priorities with a sense of urgency
• Good judgement with the ability to make timely and sound decisions
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Ability to effectively present information and respond to questions
• Ability to distinguish colors and audible tones

Nice To Haves

• Social Media certification preferred
• Professional HR and recruiting related certifications and credentials are preferred
• One to two years related experience working with government agencies, educational providers and other community-based organizations who place clients in jobs and/or offer job training
• Experience with ADP TotalSource and/or ADP Workforce Now is preferred
• Bilingual communication skills are considered a plus, particularly when serving diverse communities

Responsibilities

• Manage full job lifecycle including posting and refreshing all requisitions across internal and external job boards
• Schedule intake meetings between recruiters and hiring managers to define position requirements
• Create, prepare, and extend formal offer letters
• Coordinate pre-employment requirements including background checks, employment testing, and reference checks
• Manage initial onboarding documentation in collaboration with HR
• Source candidates through online platforms and job boards including LinkedIn, CalJobs, Hirect, Facebook, Glassdoor, Monster, and other recruitment sources
• Partner with community colleges, high schools, technical schools, and local organizations to build long-term talent pipelines
• Coordinate career fairs, onsite mixers, virtual recruiting events, and community outreach initiatives
• Assist in developing enhanced sourcing strategies and networking contacts through schools, agencies, and workforce programs
• Coordinate with contracted outside agencies to review candidate submissions, schedule interviews, and provide structured feedback
• Review and screen incoming resumes and applications to ensure candidates meet minimum qualifications
• Conduct formal and informational interviews
• Conduct employment testing as required by the position
• Provide candidate evaluations and feedback to recruiters and hiring managers
• Coordinate and schedule interviews, phone screens, assessments, and hiring panels
• Arrange meeting rooms and ensure interview logistics run smoothly
• Serve as the primary point of contact for candidates throughout the interview process
• Communicate interview details, company information, and next steps to candidates and stakeholders
• Maintain and update applicant tracking systems (ATS) and candidate databases
• Prepare recruitment-related documents including offer letters, background check requests, and onboarding materials
• Review job files to ensure completeness and compliance with legal, regulatory, and audit requirements
• Assist with writing and placing job advertisements in newspapers, online platforms, and other media
• Provide general administrative support including screening and routing calls, filing, photocopying, faxing, and mailing
• Assist in developing job descriptions, company profiles, and recruitment marketing materials
• Represent the organization at schools, colleges, community agencies, and hiring events through presentations and outreach
• Contribute to maintaining a positive and competitive employer brand
• Ensure a positive candidate experience from initial contact through onboarding by maintaining professional, responsive communication
• Collaborate with HR to support smooth onboarding transitions for new hires
• Track and assist in reporting recruitment metrics including time-to-fill, source of hire, and candidate feedback
• Suggest process improvements and innovative solutions to enhance recruitment efficiency and effectiveness
• Conduct research to support recruiters in strengthening sourcing and networking efforts
• Maintains vehicle/equipment pre-op/post-op to be prepared to perform required duties
• Maintains a clean driving record as defined by the current fleet insurance underwriter
• May be required to work overtime, after hours, on weekends, for emergencies, or be on-call as needed to ensure work is completed
• Observes hazards and reports any concerns or accidents to a supervisor or safety professional; participates in the investigation process as needed
• Understands, completes, and signs off all pre-job safety planning tools at the start and end of the shift; completes all required safety-related paperwork
• Understands and responds appropriately to all safety hazards and warning devices (e.g., back-up alarms, smell of smoke, fumes, odors, different colored warning tags, warning sirens)
• Upholds a secure work environment by adhering to regulations, procedures, and company policies, ensuring safety standards are consistently maintained
• Maintains awareness of potential hazards like uneven terrain, loose pets, or slippery walkways
• Maintains a safe distance from aggressive or unrestrained animals
• Maintains a safe distance from potential hazards in the work area, including loose pets, children, and other live obstacles
• Follows team procedures and guidelines, along with policies outlined in the Race Communications Employee Handbook
• Successfully complete assigned training and examinations, as well as participate in ongoing performance and development reviews, and goal setting
• Be available to participate in internal or external meetings, special functions, and professional development opportunities
• Cross-train and share knowledge with other team members
• Support routine tasks
• Maintain a professional appearance, hygiene, and demeanor

Benefits

• 100% Company-Paid Medical and Dental Benefits
• Free Fiber Internet Service
• Competitive base salary
• Comprehensive Benefits Package: 100% company-paid medical and dental insurance (starting the 1st of the month following your start date), PTO (vacation, sick), 11 paid holidays, paid birthdays, 401k matching (4%)
• Free fiber internet service for all employees living in our service area

What This Job Offers

• Career Level: Entry Level