Talent Acquisition Specialist I

Hampton Roads Transit•Hampton, VA

45d•Onsite

About The Position

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment. . Hourly Wage: $26.44 This position requires on-site presence at our Hampton office. Essential Job Functions: (Duties listed are not intended to be all inclusive nor to limit duties that might reasonably be assigned.) Provide a high level of customer service in consulting with and guiding hiring managers in comprehensive recruitment and staffing issues, policies, and process. Provides a high level of customer service to job applicants regarding employment opportunities and the application process. Assist in recruitment effort for exempt and nonexempt personnel (excluding managerial levels and above). Execute recruitment plan by aggressively recruiting well-qualified candidates from a variety of sources, managing selection process to include interviewing, assessing candidates, screening, administering test and recommending finalists, and filling the staffing needs within the defined service and performance criteria. Responds by e-mail, phone and in person to questions from candidates and departments regarding recruitment status, and personnel procedures; assists applicants with the application process, including on-line submission. Facilitates the interview process, to include the scheduling of interviews and appointments; serve as part of the interview panel, execution of all new hire paperwork, and data input of new hires into PeopleSoft. Conducts criminal history, sex offender, and driving record checks and maintains confidentiality of all related materials and information. Schedules and tracks new hires for post-offer physicals and drug test; answers routine questions from new hires regarding policies, benefits, work schedules and working conditions, and other related information. Prepares and presents offer to successful candidates. Ensures the flow of appropriate paperwork as necessary. Prepare and send out unsuccessful letters to candidates. Input, update, retrieve and track applicant data and pre-employment information in PeopleSoft. When preparing documents for recruitment, ensure they are proofread and are error-free, and safeguard the confidentiality of documents and test results. Assists with developing strategies to recruit, hire, and retain a superior workforce. Assists in developing recruiting materials and brochures. Conducts outreach or field recruitment duties including participation in on-site interviews and group presentations. Ensures compliance with Affirmative Action and Equal Employment Opportunity guidelines by supporting non-discriminatory hiring procedures, soliciting applications from diverse candidates, defining qualified and non-qualified applicants. Work with Technology staff to ensure accuracy and timeliness of information placed on website; update organizational development email auto reply. Assist with new employee orientation; Assist in organizational training and development efforts. Assist in planning and organizing HRT career fairs. Develop reports to meet management requests and needs for Human Resources Department. Maintain Human Resources Department files. Maintains and ensures agency job descriptions are updated. Represents and serves on committees for the Human Resources Department as assigned. Prepares documents for imaging by designating file code information and forwarding to Records Management; maintains and disposes of records in accordance with the approved HRT Records Retention and Disposition Schedules. Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures. Builds and maintains relationships with Veteran organizations and military transition teams throughout the Hampton Roads area. Establishes and maintains professional relationships with high schools, technical schools, universities and community organizations to help identify and build talent pipelines to source qualified candidates. Responsible for engagement through scheduled events at college/university career fairs, professional career fairs and related industry meetings. Performs other duties as assigned.

Requirements

This position requires an extremely perceptive person, who is capable of relating to individuals at all levels.
As unique situations present themselves, the individual must be sensitive to corporate needs, employee customer service, and the public image; must have considerable skill in interviewing techniques, a good knowledge of recruiting methods and techniques with a strong understanding and appreciation of a diverse work environment.
Ability to maintain confidentiality, only stating information on a “need-to-know” basis and safeguarding sensitive material.
Visibility requires maintaining a professional appearance and providing a positive company image to the public.
Ability to efficiently manage time and workload, which includes planning, prioritizing, organizing, and following through on a variety of tasks, assignments, projects, and reports.
Proficiency in using computer systems and the listed software applications associated with performance of assigned work is essential.
Basic problem-solving skills associated with software applications used is expected.
Software usage relevant to job duties will be evaluated.
Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm.
Promote safety awareness and follow safety procedures and policies.
Take an active part in reporting unsafe conditions and any hazards within the workplace to their Supervisor, Manager and/or the Safety Department.
Minimum requirements include a Bachelors (BA) degree in human resources management, business administration or related field.
Minimum of three years of recruiting/staffing experience.
Three years or more of human resource experience.
Strong sourcing experience through methods such as web sourcing, Boolean searches, candidate referrals, social media, etc.
Possess a valid Driver's License.
Acquire a Virginia Driver's License within 60 days after the date of hire (in instances when an out of state license is not the applicant's current state of residence).
CONFIDENTIALITY.

Nice To Haves

HR and/or recruiting certifications (SPHR/PHR, SHRM-S/CP, AIRS, LinkedIn Recruiter) preferred.

Responsibilities

Provide a high level of customer service in consulting with and guiding hiring managers in comprehensive recruitment and staffing issues, policies, and process.
Provides a high level of customer service to job applicants regarding employment opportunities and the application process.
Assist in recruitment effort for exempt and nonexempt personnel (excluding managerial levels and above).
Execute recruitment plan by aggressively recruiting well-qualified candidates from a variety of sources, managing selection process to include interviewing, assessing candidates, screening, administering test and recommending finalists, and filling the staffing needs within the defined service and performance criteria.
Responds by e-mail, phone and in person to questions from candidates and departments regarding recruitment status, and personnel procedures; assists applicants with the application process, including on-line submission.
Facilitates the interview process, to include the scheduling of interviews and appointments; serve as part of the interview panel, execution of all new hire paperwork, and data input of new hires into PeopleSoft.
Conducts criminal history, sex offender, and driving record checks and maintains confidentiality of all related materials and information.
Schedules and tracks new hires for post-offer physicals and drug test; answers routine questions from new hires regarding policies, benefits, work schedules and working conditions, and other related information.
Prepares and presents offer to successful candidates.
Ensures the flow of appropriate paperwork as necessary.
Prepare and send out unsuccessful letters to candidates.
Input, update, retrieve and track applicant data and pre-employment information in PeopleSoft.
When preparing documents for recruitment, ensure they are proofread and are error-free, and safeguard the confidentiality of documents and test results.
Assists with developing strategies to recruit, hire, and retain a superior workforce.
Assists in developing recruiting materials and brochures.
Conducts outreach or field recruitment duties including participation in on-site interviews and group presentations.
Ensures compliance with Affirmative Action and Equal Employment Opportunity guidelines by supporting non-discriminatory hiring procedures, soliciting applications from diverse candidates, defining qualified and non-qualified applicants.
Work with Technology staff to ensure accuracy and timeliness of information placed on website; update organizational development email auto reply.
Assist with new employee orientation; Assist in organizational training and development efforts.
Assist in planning and organizing HRT career fairs.
Develop reports to meet management requests and needs for Human Resources Department.
Maintain Human Resources Department files.
Maintains and ensures agency job descriptions are updated.
Represents and serves on committees for the Human Resources Department as assigned.
Prepares documents for imaging by designating file code information and forwarding to Records Management; maintains and disposes of records in accordance with the approved HRT Records Retention and Disposition Schedules.
Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
Builds and maintains relationships with Veteran organizations and military transition teams throughout the Hampton Roads area.
Establishes and maintains professional relationships with high schools, technical schools, universities and community organizations to help identify and build talent pipelines to source qualified candidates.
Responsible for engagement through scheduled events at college/university career fairs, professional career fairs and related industry meetings.
Performs other duties as assigned.