Talent Acquisition Operations Specialist

CBRE Government & Defense Services•,

4d•$70,000 - $80,000•Onsite

About The Position

The Talent Acquisition Operations Specialist will be responsible for managing various aspects of the hiring process, ensuring accuracy, compliance, and a positive candidate experience. This role involves managing job postings, drafting offer letters, tracking candidate progress, ensuring I-9 and E-Verify compliance, processing hires in the UKG system, and maintaining compliance with federal, state, and contractual hiring requirements. The specialist will also be responsible for generating reports, coordinating with the Onboarding team, identifying process improvements, and managing talent acquisition and HR inboxes.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field.
Minimum of 4 years of HR or talent acquisition experience with emphasis on operational and compliance processes.
Strong knowledge of recruiting workflows, offer-to-hire procedures, and onboarding compliance (I-9, E-Verify, OFCCP, VEVRA).
Proficiency in HRIS or ATS systems (UKG preferred).
Intermediate to advanced Excel reporting skills.
Excellent organizational and time management abilities with strong attention to detail.
Strong written and verbal communication skills.
Ability to maintain confidentiality.
Proven ability to work independently, manage multiple priorities, and meet tight deadlines in a fast-paced environment.

Nice To Haves

HR certification such as PHR or SHRM-CP preferred.

Responsibilities

Create, update, and manage job postings within the Applicant Tracking System (UKG).
Collaborate with hiring managers and Compensation to ensure job descriptions are accurate and approved.
Draft and issue all offer and welcome letters, ensuring accuracy and timely delivery.
Monitor and follow up with candidates throughout the pre-hire process to ensure completion of required tasks and documentation.
Conduct I-9 verification for all new hires and submit E-Verify cases.
Execute the “Process Hire” function in UKG, converting candidates to active employee records.
Maintain compliance with federal, state, and contractual hiring requirements.
Prepare, run, and distribute weekly, bi-weekly, monthly, and quarterly reports for leadership review.
Partner closely with the Onboarding and Workforce Integration Manager to ensure seamless transitions.
Identify opportunities to improve efficiency, data accuracy, and candidate experience.
Manage all incoming correspondence in the Talent Acquisition Inbox, ensuring timely responses and task resolution.
Serve as the first line of response for general HR inquiries related to hiring and onboarding in the HR Inbox.
Perform other related duties as assigned.