Talent Acquisition Manager

Halvik•McLean, IL

9d•Onsite

About The Position

Halvik is seeking a Talent Acquisition Manager to oversee the daily recruiting operations supporting federal civilian, defense, and intelligence community programs. This role is crucial for ensuring the hiring process runs efficiently from requisition approval to the new hire's start date. The Manager will be responsible for the applicant tracking system, validating and posting job descriptions, generating offers, verifying security clearances, and coordinating interviews. Additionally, the role involves managing recruiting vendors, supporting weekly requisition reviews with hiring stakeholders, and collaborating with HR for a smooth offer-to-hire transition. By maintaining accurate requisitions, keeping stakeholders informed, and facilitating candidate progression, this position directly contributes to meeting contract staffing commitments and supporting the mission outcomes of federal customers.

Requirements

Bachelor's Degree in Human Resources, Business Administration, or a related field, or equivalent professional experience.
Minimum of 7 years of talent acquisition or recruiting operations experience.
At least 5 years of experience supporting a federal government contractor.
Hands-on experience administering an applicant tracking system, including job postings and offer letter generation.
Proficiency in Microsoft Excel, Outlook, and Teams.
Familiarity with security clearance levels and the verification process, including working with a Facility Security Officer.
Working knowledge of EEO and OFCCP recordkeeping requirements for federal contractors.
Must be a U.S. citizen.

Nice To Haves

Demonstrated success in a mid-size government contractor supporting cleared and non-cleared hiring.
Experience managing recruiting vendors such as job boards, background check providers, or staffing agencies.
Experience building recruiting reports or dashboards in Excel, Power BI, or ATS reporting tools.
Experience training hiring managers or leading recurring stakeholder meetings.
Professional certification such as SHRM-CP or PHR.
Strong organizational and communication skills, with exceptional attention to detail and discretion handling candidate and clearance information.

Responsibilities

Serve as the day-to-day administrator of the applicant tracking system, maintaining requisitions, candidate records, workflows, statuses, disposition codes, and templates for data accuracy.
Review job descriptions with hiring managers for accuracy, labor category (LCAT) alignment, clearance requirements, and compensation ranges; post approved positions and ensure required EEO and pay transparency language is included.
Prepare offer letters in the ATS using approved templates, route offers through compensation approval workflows, apply contingencies, and track offer acceptance.
Partner with the Facility Security Officer to verify candidate clearance eligibility and investigation status before offer, and track clearance-contingent start dates.
Schedule and coordinate interviews, track feedback, and keep candidates informed throughout the process.
Partner with HR to ensure a smooth transition from offer acceptance to onboarding, pre-employment documentation, and day-one readiness.
Produce weekly reports on open requisitions, pipeline status, interviews, offers, and upcoming start dates, organized by contract and program.
Participate in weekly requisition review meetings with VPs, hiring managers, and program leaders to review status, resolve blockers, and confirm next steps.
Serve as a point of contact for hiring managers, program managers, HR, and Security regarding recruiting process questions, ensuring realistic hiring timelines are communicated.
Train hiring managers on the hiring process, interview best practices, and compliant feedback documentation.
Manage relationships with recruiting vendors, including job boards, background check providers, and staffing agencies; monitor service levels, review invoices, and track usage and contract renewals.