Talent Acquisition Coordinator-Onsite, Full-Time

HOUSTONIAN•Houston, TX

5d•Onsite

About The Position

The Talent Acquisition Coordinator supports the organization's recruitment efforts by assisting with the coordination and administration of the hiring process. This role helps ensure a positive candidate experience by supporting sourcing, scheduling, applicant tracking, onboarding coordination, and recruitment activities. The Talent Acquisition Coordinator serves as a key support partner to hiring managers, candidates, and the Human Resources team throughout the recruitment lifecycle.

Requirements

1-3 years of experience in recruitment, talent acquisition coordination, administrative support, hospitality operations, or human resources preferred.
Previous experience in hospitality, luxury service, retail, or customer service environments preferred.
Experience using applicant tracking systems (ATS), Paycom experience preferred.
Bilingual in English and Spanish preferred.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Familiarity with recruitment platforms such as Indeed, LinkedIn, and other sourcing tools preferred.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent verbal and written communication skills.
Strong attention to detail and follow-through.
Ability to maintain strict confidentiality and exercise sound judgment.
Strong customer service mindset and ability to build positive relationships with candidates, employees, and leaders.
Ability to work independently while also functioning effectively as part of a team.
Ability to adapt in a fast-paced environment with changing priorities.
Regular attendance is an essential function of this position.
Flexible and willing to support occasional recruitment events outside of normal business hours as needed.

Nice To Haves

Degree, coursework, or certification in Human Resources, Business Administration, or related field preferred but not required.

Responsibilities

Support the recruitment process by assisting with job postings, candidate sourcing, applicant screening, interview scheduling, interviewing and maintaining accurate applicant tracking records.
Assist with recruitment intake meetings and partner with hiring managers to understand staffing needs and requisition requirements.
Conduct initial candidate outreach, phone screens, and candidate follow-up activities as assigned.
Maintain and update job postings across various recruitment platforms and job boards.
Coordinate interviews, candidate communications, and recruitment-related logistics.
Assist with sourcing candidates through job boards, networking, employee referrals, career fairs, social media platforms, and other recruiting channels.
Support recruitment events, job fairs, community outreach initiatives, and campus recruiting efforts.
Build and maintain candidate pipelines for frequently recruited positions.
Track recruitment activity and maintain reports regarding open positions, candidate flow, interview activity, and hiring status.
Provide administrative support related to background checks, employment references, pre-employment requirements, and onboarding activities.
Partner with the Human Resources team, hiring managers, and IT to facilitate a smooth onboarding experience for new hires.
Assist in maintaining recruitment materials, employment advertisements, and candidate communications that reflect The Houstonian’s culture, values, and brand.
Support the development and distribution of recruitment marketing materials and social media content.
Communicate employment opportunities, benefits, and organizational culture to prospective candidates.
Ensure compliance with employment laws, company policies, and recruitment procedures throughout the hiring process.
Maintain confidentiality of applicant and employee information at all times.
Perform other related duties, projects, and responsibilities as assigned.