Talent Acquisition Coordinator (6-month Contract)

CoolIT Systems•Calgary, AB

2d•Onsite

About The Position

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally. Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500 distinction in both 2021 and 2022, CoolIT's rapid growth is capturing global attention. As demand for generative AI, high performance computing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

Requirements

Bachelor’s degree or diploma in HR, Business, or a related field (or equivalent experience)
1–2 years of experience in recruitment coordination, HR, or administrative support
Strong organizational and multitasking abilities in a fast-paced environment
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint
Excellent communication and interpersonal skills
High attention to detail and a proactive, service-oriented mindset
Legally authorized to work in Canada without company sponsorship.

Nice To Haves

Experience working with Workday ATS
Experience coordinating interviews, meetings or onboarding activities
Experience supporting recruiters or Talent Acquisition Specialists/Partners or Hiring Managers
Experience in a corporate office, manufacturing, or technology environment

Responsibilities

Partner closely with Talent Acquisition Specialists to support end-to-end recruitment activities
Assist with requisition setup, job postings, and candidate tracking
Coordinate hiring workflows to ensure timelines and process steps are met
Provide administrative and logistical support across multiple open roles
Schedule interviews across multiple stakeholders, managing calendars and logistics
Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS)
Prepare offer letters and support pre-employment and onboarding documentation
Ensure a positive, timely, and professional candidate experience throughout the process
Support Talent Acquisition Specialists with candidate sourcing (LinkedIn, job boards, talent pools)
Conduct resume screening and present qualified candidates to TAS's & Hiring Managers
Build and maintain talent pipelines for frequently hired roles
Track and report on recruitment metrics (interview activity, pipeline status, time-to-fill)
Support data entry, reporting, and recruitment analytics
Identify opportunities to improve coordination, efficiency, and candidate experience
Act as a key point of contact for candidates throughout the interview process
Communicate updates, feedback timelines, and next steps clearly and professionally
Support employer branding initiatives, including job postings and early talent events