Talent Acquisition Associate

Ellis Medicine•Schenectady, NY

8d•Hybrid

About The Position

The Talent Acquisition Associate supports the recruitment and onboarding functions of the Human Resources department. This entry-level position assists with attracting, screening, coordinating, and onboarding talent while providing excellent customer service to applicants, hiring managers, and employees. The Talent Acquisition Associate serves as a key point of contact throughout the hiring process and helps ensure a positive candidate experience. This role is ideal for an individual seeking to develop a career in Human Resources, Talent Acquisition, or Healthcare Recruitment.

Requirements

Associate's Degree in Human Resources, Business Administration, Healthcare Administration, Communications, or a related field.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Strong interpersonal, organizational, and customer service skills.
Excellent verbal and written communication skills.
No prior recruiting or Human Resources experience required.
Ability to sit, stand, walk, and move throughout office and healthcare environments.
Ability to use a computer and standard office equipment for extended periods.
Ability to occasionally lift and carry up to 15 pounds.
Ability to travel between organizational locations as needed.
Strong customer service orientation.
Excellent attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Professional verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong organizational and time-management skills.
Ability to learn recruiting systems, HRIS platforms, and onboarding software.
Ability to work independently and collaboratively in a team environment.

Nice To Haves

Bachelor's Degree in Human Resources, Business Administration, Healthcare Administration, Communications, or a related field.
Internship, volunteer, or work experience in Human Resources, recruiting, customer service, healthcare, or administrative support.

Responsibilities

Assist with posting job openings on internal and external career sites.
Review applications and route qualified candidates to recruiters or hiring managers.
Schedule interviews and coordinate candidate communications.
Maintain applicant records within the Applicant Tracking System (ATS).
Support pre-employment activities, including background checks, reference checks, and required onboarding documentation.
Communicate onboarding requirements and next steps to new hires.
Prepare offer letters and recruitment-related correspondence.
Generate recruiting reports and maintain recruitment metrics.
Monitor recruitment inboxes and respond to candidate inquiries.
Support compliance with employment laws, organizational policies, and healthcare regulations.
Assist with job fairs, open houses, community events, and college recruiting initiatives.
Help prepare recruitment materials and presentations.
Represent the organization professionally to prospective candidates and community partners.
Develop positive working relationships with applicants, employees, hiring managers, and Human Resources team members.
Provide timely communication and follow-up throughout the recruitment process.
Promote a welcoming and inclusive candidate experience.