Talent Acquisition and Onboarding Specialist

VIA • Somerville, MA

21d • $75,000 - $85,000 • Hybrid

About The Position

VIA is making an impact, and so can you.

At VIA, our mission is to make communities cleaner, safer, and more equitable. We believe that by working across organizational boundaries, we can achieve greater collective good than we can individually. VIA overcomes digital barriers to collective action by providing the world’s most secure and simple data and identity protection solutions.
VIA is trusted by the U.S. Department of Defense and Fortune 100 companies around the globe to solve their toughest data and identity protection challenges. Using our Web3, quantum-resistant, passwordless technologies (19 issued patents), VIA protects data against theft, manipulation, and misuse.
Groundbreaking technology is only as strong as the people behind it.
VIA is commanding explosive growth. To ensure the ultimate candidate and new VIAneer experience is maintained, you could be just the person we are looking for. As VIA’s Talent Acquisition and Onboarding Specialist, you will join the People and Operations (POps) team, learning from and working with experts in the field of TA and onboarding. With a Glassdoor score of 4.9 and an industry-high eNPS score of 86, VIA is looking for someone who is passionate about all of the little details and unsung effort that goes into reaching such great results.
You will perform exceptionally well in this role if you are extremely organized, are motivated by the importance of a phenomenal first impression, and enjoy the challenge of some calendar tetris. Are you ready to join us?

Requirements

• Professional foundation: 2+ years of experience in a talent coordination, HR, or people operations role, ideally within a fast-paced technology or startup environment
• Platform expertise: Proficiency in Workable or Greenhouse (or a strong desire to become a power user) to manage candidate pipelines and automate scheduling workflows
• Exceptional coordination: Proven experience managing complex schedules and logistics, you are a wizard with Google Calendar and Google Meet or Zoom
• Communication flair: The ability to communicate with warmth and professional clarity to everyone from entry-level candidates to C-suite executives
• Proactive problem solving: A “I’ve got you covered” mentality when faced with conflicting schedules, tech glitches, or shifting priorities
• Detail rigor: An almost supernatural ability to catch the small things—for example, ensuring no meeting invite is sent without a link and no new hire is left without a laptop
• Discretion: The ability to handle sensitive candidate data and internal compensation information with absolute confidentiality

Responsibilities

• Own the interview lifecycle: Coordinate and schedule a high volume of interviews across multiple time zones, ensuring a smooth process for candidates and clear briefings for our hiring teams
• Bridge the gap: Act as the primary point of contact for candidates transitioning into new hires, managing the handoff from the final interview to their first day
• Launch the onboarding journey: Facilitate all onboarding logistics, including scheduling orientation sessions, coordinating with IT for equipment delivery, and ensuring all "Day 1" documentation is completed
• Master the systems: Maintain data integrity within our Applicant Tracking System (ATS) and HRIS, ensuring that candidate pipelines are accurate and onboarding checklists are fulfilled
• Enhance the experience: Identify bottlenecks in the scheduling and onboarding flows, and propose creative solutions to make the process more efficient and human-centric
• Develop high-impact onboarding assets: Partner with subject matter experts to design, update, and maintain engaging onboarding materials including, digital guides, presentation decks, and checklists to ensure all VIAneer resources remain current, accessible, and visually aligned with our brand

Benefits

• Compensation: This role offers a salary range of $75,000 - $85,000 USD plus 401(k) plan with up to 5% employer contribution
• Health: A fully funded, top-tier health benefits plan, fully covered from day one, including vision and dental coverage for your whole family
• Time off: Flexible Vacation Policy with no set annual limit or accrual period, Summer Fridays, and an extended holiday period in December. Paid parental leave, supporting new parents and families
• Remote work: Enjoy the best of both worlds: work from home as needed, or collaborate in person at one of our four well-located, fully-stocked offices. Opportunities to work remotely from eligible locations for up to 2 months per year
• Growth: Individualized growth opportunities, including internal and external mentorship panels, custom goals and feedback sessions, and access to learning and development programs, including VIA’s unrivaled leadership program, VIA Ignite. A dedicated wellness advisor to help you navigate the programs and opportunities available to you at VIA
• Transit: Benefits to support commuting costs
• Connection: In-person events to foster team bonding and collaboration across different teams

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed