Talent Acquisition and Onboarding Coordinator

IMG Academy•Bradenton, FL

12d

About The Position

Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences: Boarding school and camps , via a state-of-the-art campus in Bradenton, Fla. Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance Online college recruiting , via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches Position Summary: The Talent Acquisition and Onboarding Coordinator provides day-to-day administrative and operational support, ensuring an organized, efficient hiring process and a seamless pre-employment and Day 1 experience. This role serves as a key contributor to candidate and new hire experience through interview coordination, relocation logistics, referral rewards administration, onboarding preparation and job posting support across niche platforms.

Requirements

Interest in talent acquisition, people operations and onboarding execution
Strong proficiency with MS Office (Excel, Word, Forms, Outlook, Teams) and other web-based tools
Exceptional organization and attention to detail
Ability to manage high-volume requests with urgency, discretion and accuracy
Customer-service focused with professional written and verbal communication
Ability to handle confidential information with integrity
Thrives in a fast-paced, team-oriented environment
Requires a background check upon offer
Requires a drug test upon offer

Nice To Haves

Bachelor’s degree in related field
Administrative experience in people operations, talent acquisition or onboarding functions
Familiarity with HelpScout and/or shared inbox responsibilities and escalation pathways
Prior support in interview scheduling or candidate coordination roles
Florida notary
Bilingual

Responsibilities

Provide overall administrative support for the talent acquisition and onboarding teams
Schedule and coordinate interviews across candidates, hiring managers and interview panels (including confirmations and candidate materials)
Coordinate candidate travel logistics, including flights, lodging and ground transportation as needed
Administer new hire relocation instructions and reimbursement tracking
Facilitate referral reward tracking and initiate payout processing with accuracy and compliance
Post open roles to niche and manually-updated job boards and external websites
Monitor and triage the team’s shared email inbox, responding with urgency, discretion and professionalism
Assist with career fair preparation and event logistics
Support efforts related to camp/seasonal hiring and the intern program, including coordination for events (logistics, communications support, etc)
Support Day 1 new hire orientation preparation (room setup, materials, tech, etc)
Uphold confidentiality and adhere to all company policies, ethics and compliance standards