Talent Acquisition Onboarding Coordinator

TEKsystems•New York, NY

4d•$30 - $36•Onsite

About The Position

The Onboarding Associate is responsible for leading and managing all onboarding activities to ensure compliance with organizational standards and legal requirements. This includes overseeing bg checks, I-9 processing, and reverifications. The role ensures a seamless onboarding experience for new hires by managing pre-day-one activities, maintaining engagement throughout the process, and serving as a key liaison between candidates, recruiters, and vendors. Additionally, the Onboarding Associate supports talent acquisition efforts through sourcing, pre-screening, and managing job postings, while also serving as the lead for temporary hiring and providing backup recruitment and administrative support.

Requirements

2–3 years of relevant TA Coordination/Onboarding experience, preferably in Talent Acquisition for a large organization.
High volume onboarding experience - managing the process from offer to start.

Nice To Haves

Bachelor’s degree in Human Resources or related field (Preferred).
HR-related coursework or certification (Preferred).

Responsibilities

Lead and manage all onboarding activities, including bg checks (review and adjudicate reports) and I-9 processing (initiate, finalize, and reverifications).
Maintain onboarding and bg dashboards; ensure timely completion of all processes.
Resolve onboarding issues in a compliant manner; liaise with vendors and escalate issues to Director and Legal as needed.
Manage internal and external job postings; create and maintain requisitions in the applicant tracking system (ATS).
Post positions on internal/external portals and agency portals for temporary roles.
Actively participate in the selection process for exempt and non-exempt positions.
Perform research to identify candidates using advanced internet sourcing techniques.
Develop effective search strings based on job descriptions, present qualified resumes to recruiters.
Serve as system administrator for ATS; ensure recruiter access and accurate requisition data.
Update weekly position activity reports and maintain accurate source data for reporting.
Lead temporary hiring and onboarding/offboarding activities; coordinate with vendors to secure temporary workers.
Provide backup recruitment support, including searches and resume reviews.
Participate in process improvements, system testing, and implementation projects.
Coordinate and attend virtual career fairs; liaise with college career centers.