T&I Marketing Assistant

GAI Consultants, Inc.•Charleston, WV

8d•Onsite

About The Position

GAI seeks a skilled, highly motivated, results-driven Marketing Assistant to join our dynamic Transportation & Infrastructure (T&I) Business Unit. Working out of our Charleston WV office, this challenging and rewarding position will include assisting the T&I Marketing and Project Controls operations teams.

Requirements

2+ years of related experience as a marketing assistant/coordinator, prior AEC industry experience preferred.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
Ability to use Adobe Creative Suite and related design tools.
Competent proofreading and editing skills.
Excellent communication and organizational skills
Able to document and process information quickly and accurately, with strong attention to detail.
Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
Able to work both independently and as part of a team.
Driver’s License
Possesses basic oral and written communication skills. Identifies and acknowledges principles of teamwork and leadership.
Interacts primarily with internal project team members

Nice To Haves

Associate's or Bachelor's degree in business, marketing, or a related discipline preferred.
Deltek Vantagepoint (or similar database programs) experience is a plus.

Responsibilities

Provides assistance with marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittits, speaker proposal/presentations, etc.
Assist in maintaining and populate detailed data in GAI’s Deltek Vantagepoint database.
Assist with marketing initiatives (Open Asset Migration, resume updated, project profile updating, etc.)
Assist in proposal production activities.
Provide administrative support including internal and external meeting coordination, document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, assist with project guides, project reviews, and assisting with deliverable development and coordination.
Technical editing of deliverables. This generally consists of proofreading deliverables and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
Support team members on the completion of documents, including supporting the formatting, editing and organization of project documents, contracts, reports, and correspondence.
Prepare, organize, and coordinate contracts and sub-contracts; coordinate and monitor sub-contractor information such as quality management plans and deliverables.
Assist with the coordination of internal and external meetings and presentations.
Coordinate other special projects such as conferences, open houses, and client events.
Performs basic administrative tasks in support of the department.
Collects data and gathers information or documents.
Performs data entry and other assigned tasks.
Receives technical training from team.
Responsible for personal task management and adherence to deadlines and scope.