SYSTEM PROJECT CONSULTANT

State of Florida • Tallahassee, FL

13d • Onsite

About The Position

This open competitive advertisement is for a Career Service position located at Central Office in Tallahassee, FL in the Office of Information Technology. The mission of the Office of Technology in the Florida Department of Corrections (FDC) is to provide innovative, reliable, and secure technology solutions that support the Department's operations and strategic goals. This position is not a telework position and is required to report to the FDC office in the area it serves.

Requirements

• Ability to maintain a Florida Contract Management Certification.
• Ability to process information logically.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Knowledge of mathematics.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Knowledge of office procedures and practices.
• Ability to communicate effectively.
• Ability to resolve personnel problems or grievances.
• Ability to oversee execution of organizational or program policies.
• Ability to direct and coordinate activities of staff and/or vendors.
• Ability to lead meetings and document outcomes.
• Advanced proficiency in MS Office Suite, including Word, Excel, PowerPoint, Project and Visio
• Requires medium level proficiency in Microsoft Excel for data analytics, conditional formatting, and mathematical calculations using formulas, data tables, and pivot tables.
• Medium level proficiency in SmartSheet.
• Must possess four years of Contract Management experience or a bachelor’s degree.
• Must have the ability to become a Florida Certified Contract Manager within 6 months of hire.
• Must have experience with drafting and reviewing contract documents.
• Must have experience in assessing financial consequences.
• Must be proficient in Microsoft Offices (Excel and SmartSheet)
• Must have experience in reviewing, analyzing and evaluating data.
• Must have experience entering transactions in My FloridaMarketPlace.
• Must have knowledge of state purchasing requirements including section 287.057, Florida Statues.

Responsibilities

• Assist the OIT Bureau Chief of Business Solutions with workflow management tasks, including contract/vendor management, procurement, procedure manual updates, and IT audits.
• Ensure OIT services are delivered with a high level of customer satisfaction and efficiency.
• Manage staff augmentation contracts, data sharing agreements, and procurement activities, including developing scopes of work, agreements, and corrective action plans.
• Process vendor invoices within established timelines and collaborate with the Budget Office to resolve payment issues as the primary point of contact.
• Oversee onboarding, termination, timesheet approvals, and compliance with policies for staff augmentation resources, ensuring adherence to state term contracts.
• Lead or participate in meetings with stakeholders and vendors to review contract progress, burn rates, deliverables, and procurement documentation.
• Assist in developing and refining IT policies, procedures, and templates for contract/vendor management, ensuring alignment with industry best practices.
• Collect information for formal audits, participate in IT governance processes, and ensure adherence to FDC policies and procedures while completing tasks proactively and efficiently.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan), Investment Plan (401(K)-Type Retirement Plan), Deferred Retirement Option Program (Drop), Deferred Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level