System Manager, Laboratory Support Services

Endeavor Health • Arlington Heights, IL

1d • $48 - $74 • Onsite

About The Position

Reporting to the Lab Director, this role is responsible for designing and managing the work activities related to specimen collection and processing, customer service, and related clerical responsibilities. The System Manager organizes, plans, and directs operational processes, staff scheduling, workflow, human resource issues, and staff development. They also monitor resources and productivity for all lab support staff, including specimen registration, test ordering, collection, labeling, receipt, processing, delivery, and archiving. This role oversees the performance and quality improvement initiatives for the areas of responsibility.

Requirements

• Bachelors Degree Required
• CPR-BLS Certification from AHA required
• 5+ Years experience in a hospital setting required.
• 1 year supervisory or leadership experience with phlebotomy required

Responsibilities

• Oversees daily work assignments of staff in all phlebotomy and specimen processing areas to ensure high-quality standards are maintained.
• Monitors daily work variables and shift staffing mix for each shift and each draw site.
• Ensures procedural documentation is completed to meet all regulatory requirements for Clinical Laboratory Improvement Act (CLIA), The Joint Commission (TJC), and College of American Pathologist (CAP) accreditation and any other relevant regulatory and accreditation bodies.
• Oversees the timely completion of pre-analytical processes related to specimen collection and processing, coordinates staff schedules, and monitors workflow and quality issues, including turn-around-times and specimen acceptability standards.
• Serves as the department’s representative to investigate, handle, and resolve medical staff, ombudsman, and/or customer service issues/complaints, problems between support services, nursing units, and outpatient areas.
• Ensures timely, proper documentation for occurrence reports and reports it to the Lab Director and/or Medical Director.
• Answers questions and resolves problems pertaining to test requisitions, specimen requirements, test additions, priority changes, and patient results utilizing the Lab information system or other data retrieval system.
• In consultation with the Director, develops departmental goals and initiatives required to accomplish agreed-upon goals; ensures compatibility with departmental and hospital objectives.
• Participates in strategic planning for the Laboratory areas overseen.
• Recommends resources required to meet department goals.
• Develops annual budgets and monitors financial performance for the functional areas overseen; reviews departmental financial progress reports and analyses; evaluates utilization of resources and develops plans to enhance cost efficiency when applicable.
• Identifies operational areas of concern and/or trends; assesses areas for improvement and develops corrective action plans to improve performance.
• Develops training and staff development initiatives that support meeting and exceeding hospital customer and laboratory service standards.
• Integrates ongoing training and staff development changes into existing safety, infection control, chemical, job safety, and regulatory compliance requirements.
• Ensures orientation of all new and existing employees on department and job-specific policy and procedure requirements including infection control, safety issues, protective equipment, and proper use of chemical agents.
• In accordance with Endeavor Health policies, interviews, hires, disciplines, and discharges (when necessary) subordinate team members.
• Regularly evaluates the performance of team members in accordance with the hospital’s performance management system.
• Supports development of team member’s knowledge and skills through regular feedback, recognition of positive accomplishments, and coaching opportunities.
• Develops and maintains work schedules for all staff and shifts of responsibility, based on budget guidelines.
• Ensures minimum staffing levels are maintained.
• Responsible for the implementation of quality initiatives.
• Participates in quality improvement assessment and initiates process improvements collaboratively with other teams.
• Recommends and/or provides instruction on quality improvement project plans to Laboratory management/staff members based upon compiled data.
• Prioritizes and implements quality improvement plans that meet immediate to short-term department objectives.
• Provides reports at required frequencies.
• Researches, evaluates, and selects new instrumentation, methodologies, and work processes for specimen collection, as appropriate.
• Coordinates meetings with vendors, Administrative Lab Director, and Medical Director as applicable; reviews advances in technology and makes recommendations for improvements to laboratory equipment and processes.
• Provides technical support where needed.
• Requests system and related database updates for assigned areas to ensure timely and appropriate test coding, reimbursement, pricing, and lab user information.
• Provides direction to staff for departmental performance and quality improvement and quality control activities.
• In conjunction with the Clinical Chemist and/or the assigned Pathologist, monitors and reviews departmental quality control and implements corrective action as needed.
• Coordinates and facilitates laboratory and chemical hygiene compliance as suggested by the laboratory QA Coordinator.
• Investigates and resolves safety and/or chemical hygiene related problems.
• Ensures chemical inventory list for the assigned Laboratory areas is kept up-to-date.
• Coordinates and facilitates departmental meetings, including agenda preparation.
• Effectively communicates changes in policies, procedures, and operations.
• Provides written minutes covering topics discussed including operations and performance improvement activities.
• Conducts periodic meetings with staff and Pathology Group to discuss operations and process improvements.
• Communicates all policies to employees and provides overall direction necessary to ensure efficient and effective laboratory service.
• Adheres to all Endeavor Health standards, policies, and procedures.

Benefits

• Premium pay such as shift, on call, holiday and more based on an employee’s job (For eligible positions)
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Manager