Sustainability Operations Coordinator

UL Solutions • Northbrook, IL

2d • $70,000 - $85,000 • Hybrid

About The Position

The Sustainability Operations Coordinator provides operational, executive, and administrative support to help the Sustainability organization stay organized, aligned, and on track. Reporting to the Senior Director, Corporate Sustainability & Business Strategy, the role coordinates operating cadence, governance processes, leadership materials, stakeholder engagements, and departmental initiatives. It also manages administrative activities such as schedule coordination, travel logistics, meeting support, procurement, and vendor management. The position calls for a highly organized, detail-oriented, proactive person who can work independently, exercise sound judgment, improve processes, and build trusted relationships across the organization.

This is a full-time, hybrid role requiring three days on-site at the Northbrook, Illinois office.

Requirements

• Bachelor's degree or equivalent experience.
• 3–5 years of experience in business operations, project coordination, program management, executive support, or related roles.
• Strong project management and organizational skills, with the ability to manage multiple priorities simultaneously.
• Demonstrated experience supporting senior leaders or executives.
• Exceptional attention to detail and follow-through.
• Advanced proficiency with Microsoft Office 365, including PowerPoint, Excel, Teams, SharePoint, and Outlook.
• Strong communication and time management skills.
• Ability to work independently and navigate complex, matrixed organizations.
• Ability to handle confidential and sensitive information with discretion.

Nice To Haves

• Experience supporting sustainability, strategy, operations, or business transformation functions.
• Experience preparing executive, board, or governance materials.
• Familiarity with sustainability, ESG, regulatory, or corporate reporting initiatives.
• Experience coordinating cross-functional strategic programs and leadership operating cadences.

Responsibilities

• Coordinate the Sustainability organization’s operating cadence, including leadership meetings, operating reviews, planning sessions, team activities, events, and governance processes.
• Track actions, decisions, milestones, and KPIs, and follow up with responsible owners.
• Maintain departmental documentation and progress reporting.
• Assist with special projects and coordination initiatives as assigned.
• Provide day-to-day coordination support to the Senior Director, Corporate Sustainability & Business Strategy.
• Manage complex calendars, competing requests, meeting logistics, domestic and international travel, expense reporting, and follow-up activities.
• Coordinate internal and external stakeholder engagements and build effective working relationships across functions.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Prepare presentations, reports, briefings, and supporting materials for executive meetings, leadership engagements, operating reviews, boards, and governance committees.
• Gather and organize input from multiple teams into clear, accurate, and concise materials.
• Review materials for consistency of messaging, data, formatting, and deadlines.
• Process purchase requisitions, invoices, vendor onboarding, contracts, statements of work, and related documentation.
• Support budget tracking, accruals, financial planning, and external spend reporting.
• Maintain accurate vendor records and support improvements to procurement and departmental processes.

Benefits

• Annual bonus compensation with a target payout of 10% of base salary.
• Medical, dental, and vision benefits.
• Wellness benefits, including mental and financial health.
• Retirement savings plan (401K).
• Paid time off, including 15 vacation days, 12 holiday and personal days, and 72 hours of sick time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level