Sustainability Administrative Assistant
About The Position
The Sustainability Administrative Assistant provides entry-level data-entry and administrative support for customer and third-party sustainability surveys. The intern will primarily assist with entering approved information into customer sustainability questionnaires, EcoVadis assessments, Sedex surveys, spreadsheets, and online portals. The intern will also help identify incomplete survey fields, track due dates, and follow up on missing information as directed. This is a learning and support position. The Sustainability Intern does not manage sustainability programs or documentation and does not independently approve or submit survey responses.
Requirements
- Entry-level data-entry and administrative support for customer and third-party sustainability surveys.
- Ability to enter approved information into customer sustainability questionnaires, EcoVadis assessments, Sedex surveys, spreadsheets, and online portals.
- Ability to identify incomplete survey fields, track due dates, and follow up on missing information as directed.
- Must be available to report to the Chatsworth office for meetings, training, assignments, or other business needs.
- Maintain the confidentiality of company, customer, supplier, and employee information.
Nice To Haves
- The Sustainability Intern will have the opportunity to learn about: Corporate sustainability programs, Customer sustainability requirements, EcoVadis sustainability assessments, Sedex questionnaires and SMETA requirements, Environmental information and reporting, Labor and human rights topics, Business ethics, Sustainable procurement, Sustainability data collection and survey completion.
Responsibilities
- Assist with data entry for customer sustainability surveys.
- Enter approved responses into EcoVadis and Sedex.
- Transfer approved information into questionnaires, spreadsheets, and online portals.
- Review entries for accuracy, spelling, formatting, and completeness.
- Identify blank or incomplete survey fields.
- Update survey trackers, due dates, and open-item lists.
- Assist with gathering information needed to complete surveys.
- Request missing information from internal departments as directed.
- Follow up on assigned open items.
- Prepare draft survey responses for management review.
- Assist with basic spreadsheets, tables, and status reports.
- Support routine emails and meeting follow-up.
- Attend virtual and in-person meetings as required.
- Perform scanning, copying, filing, and other clerical tasks as assigned.
- Maintain the confidentiality of company, customer, supplier, and employee information.
- Perform other related duties and learning assignments as directed.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
