Surgical Team Coordinator

Hospital for Veterinary Surgery•New York, NY

4d•$26 - $35•Hybrid

About The Position

We’re hiring a Surgical Team Coordinator to support an incoming 4th Surgeon here at HVS! This is a hybrid role designed for someone who thrives both on the floor and behind the scenes. You’ll act as the operational backbone for a dedicated surgical team, partnering directly with a board-certified Surgeon and coordinating a driven team of clinical staff. You’ll run appointments, support patient care, and step into procedures when needed. If you’ve ever found yourself already “unofficially running the team,” this role formalizes that impact.

Requirements

2+ years of experience as a Veterinary Assistant, Technician, LVT or Lead Assistant
Strong clinical foundation (appointments, patient handling, basic procedures)
Exceptional organizational and time management skills
Ability to juggle multiple priorities without losing detail
Clear, confident communication with both clients and team members
Comfort working in a fast-paced, evolving environment
A proactive mindset (you don’t wait to be told what’s missing)

Nice To Haves

Experience supporting surgery or specialty medicine is a plus

Responsibilities

Run appointments including history taking, patient intake, and client communication
Assist with exams, diagnostics, and treatments as needed
Support pre-operative and post-operative workflows
Step in for hands-on patient care, restraint, and basic technical procedures
Ensure accurate and timely medical record documentation
Act as the central coordinator for one surgeon and their clinical team
Own daily scheduling flow: appointments, procedures, rechecks, and follow-ups
Ensure all cases are fully prepped ahead of time (labs, imaging, history, estimates)
Track down missing information before it becomes a problem
Keep the team aligned, on time, and moving efficiently throughout the day
Prepare the DVM for consultations with organized case summaries
Anticipate needs before appointments and procedures
Assist with client communication workflows and discharge planning
Serve as the go-to problem solver for anything that could disrupt the schedule
Identify inefficiencies and help build better workflows
Coordinate across departments (surgery, anesthesia, client care)
Help establish structure in a growing, fast-moving environment

Benefits

Comprehensive medical, dental and vision coverage
FSA/HSA
Generous paid time off, up to 120 hours of PTO per year
401(k) with a company match
Paid Parental Leave
Scrub Allowance
Elective benefits through MetLife
Employee pet discounts
Discounted pet insurance
Unlimited CE reimbursement for conferences, wet labs, and skill-building courses
Up to $750 per year in related travel expenses for CE
Fully sponsored Penn Foster Veterinary Technician Degree Program for full-time employees
Coverage for up to four semesters of tuition for Penn Foster program
Coverage for VTNE exam and licensure fees after graduation from Penn Foster program