Surgical Services Admin Assist

Scotland Memorial Hospital•Laurinburg, NC

3d•Onsite

About The Position

The Surgical Services Admin Assist at Scotland Memorial Hospital plays a crucial role in ensuring the smooth daily operations of the department. This full-time position requires strong administrative and computer skills, excellent communication, and the ability to work independently and as part of a team. The ideal candidate will be self-motivated, require minimal supervision, and be able to perform in a stressful environment. This role involves managing schedules, coordinating meetings, handling various administrative tasks, and supporting leadership to ensure efficient departmental functioning.

Requirements

Minimum 1-2 Years Of Administrative Assistant Experience
Strong Administrative Skills
Advanced Computer Skills Including Knowledge Of Ms Word And Excel
Superior Communication Skills
Ability To Work Independently And Function As Part Of A Team
Self-Motivated
Need Minimal Supervision
Can Perform In A Stressful Environment

Nice To Haves

Medical Assistant Or Hospital Related Experience
Same (as minimum requirements for computer skills)
Same (as minimum requirements for other requirements)

Responsibilities

Maintain surgical services calendar, coordinate meetings, prepare spreadsheets, maintain files, process forms.
Act as a department resource in answering questions or directing concerns to the appropriate person.
Coordinate projects, analyses, committee meetings, agenda and minutes as directed by SS leadership.
Handle multiple concurrent tasks to support and manage daily operations of the office.
Ensure the Surgical Services department runs smoothly by having a comprehensive knowledge of the day to day office responsibilities as well as having a positive, enthusiastic, welcoming demeanor.
Assist SS leadership with payroll.
Input data into AMION for call staff.
Input and distribute four week staffing schedule for OR, Endo, PACU and CS.
Run various reports as directed by SS leadership (block utilization, interval note compliance, monthly volumes, AHA, case comparisons, FCOTS, turnover times, case hours, etc.).
Provide backup coverage for the surgery scheduler.
Collect data for quarterly corporate compliance audits.
Enter service requests as needed for IT, Biomed, and Engineering.
Collect daily orders and manage surgeon's and anesthesia lunch.
Input data for MEC scorecard, Ortho Co-management dashboard and SCEC dashboard.
Maintain user list for scrub machines.
Assists Senior Director with agreement checklists and contracts as needed.
Maintain tracking boards.
Maintain nutritional stock in Surgeon's lounge.
Communicate events, meetings, and in-services to staff as needed.
Order office supplies as needed.
Receives and screens the escorts and introduces visitors (students, vendors, etc.) to SS Leadership.
Updates calendar for Senior Director as needed scheduling and canceling appointments.