Surgical Scheduler, OBGYN

Mass General Brigham•Amherst, NY

12d•Hybrid

About The Position

The Mass General Brigham Medical Group is a system-led operating entity formed by Mass General Brigham to deliver high quality, low cost, innovative community-based ambulatory care. This work stems from Mass General Brigham’s unified system strategy to bring health care closer to patients while lowering total health care costs. The Medical Group provides a wide range of offerings, including primary care, specialty care, behavioral and mental health, and urgent care, both digitally as well as at physical locations in Massachusetts, New Hampshire, and Maine. The group also offers outpatient surgery and endoscopy, imaging, cardiac testing, and infusion. We share the commitment to delivering a coordinated and comprehensive experience across all locations, ensuring the appropriate level of care is available to every patient across our care delivery sites. We are seeking a full-time, 40-hour Surgical Scheduler to join our busy OB/GYN practice from Monday through Friday, 8:30 AM to 5:00 PM, with Northampton as the home base. In this role, you will independently coordinate a high volume of elective gynecologic surgeries, cesarean sections, and labor inductions. You will collaborate closely with surgeons, providers, and the childbirth center while managing surgical schedules, communicating with patients, and ensuring a smooth scheduling process across both practice locations. After a successful 90-day training period, the role offers the flexibility to work remotely up to two days per week. Previous medical scheduling experience and Epic experience is strongly preferred! Under direction, receives incoming communication and online requests from both patients and referring providers interested in accessing care. Performs patient registration, and scheduling processes. Ensures that patients, referring providers and other customers receive timely, efficient and high-quality service.

Requirements

High School Diploma or Equivalent required
Customer service work experience, specifically in a contact/call center environment 0-1 year required
Excellent customer service skills.
Knowledge of basic computer skills, including demonstrated ability to effectively use Microsoft Outlook, Excel, and general data entry concepts and search functionality.
Strong communication, interpersonal, and team skills.
Ability to exercise judgment in dealing with sensitive, confidential information.
Detail-oriented with the ability to enter information accurately on paper and into electronic systems.
Ability to handle a high volume of calls and work in a fast-paced environment.
Requires the ability to translate the request of the patient or referring office into the appropriate action – appointment scheduling or cancelling, message to the provider, update insurance or demographic information – using the tools and protocols available.
Requires an in-depth knowledge of the referral triage processes and knowledge of insurance stipulations that may affect appointment scheduling.

Nice To Haves

Experience in a medical office or health care setting, with Epic experience 0-1 year preferred

Responsibilities

Coordinates the registration and scheduling for new patient appointments.
Documents all patient demographic, medical, financial, and referral information into the computer in strict compliance with established department procedures for the purpose of getting a hospital registration number and scheduling an appointment.
Answers telephone, triages calls, and takes accurate and detailed messages using professional and courteous customer service techniques.
Provides basic information and instructions to patients regarding the practice and Hospitals across the enterprise.
Obtains all patient information required by the providers prior to an appointment. Ensures that the medical records are available to all health care providers.
Completely and accurately transcribes call, referral and scheduling information in multiple systems.
Provides excellent customer service to both internal and external customers of the Mass General Brigham Hospitals and ambulatory practices; supports ongoing communication and provides service recovery when needed with patients and referring physicians.
Maintains confidentiality and privacy consistent with HIPAA guidelines.
Independently coordinate a high volume of elective gynecologic surgeries, cesarean sections, and labor inductions.
Collaborate closely with surgeons, providers, and the childbirth center while managing surgical schedules, communicating with patients, and ensuring a smooth scheduling process across both practice locations.