Surgical Scheduler - Ortho

Nevada System of Higher Education•Woodridge, IL

9d•$20 - $29•Hybrid

About The Position

The Surgical Scheduler I - Orthopedics is responsible for arranging all surgical procedures for assigned surgeons, preparing the daily surgery schedule, and coordinating the scheduling of surgical procedures with hospital surgical services. This role involves corresponding with surgeons and office staff to gather necessary information, clarifying procedure details, verifying physician codes and equipment lists, and entering all surgical requirements into the scheduling system. The scheduler will review potential scheduling options with physicians and staff, estimate case times, and review case requests for specialty time blocks. Additionally, they will enter CPT codes for reimbursement, manage and rearrange surgical cases to resolve conflicts, and optimize the utilization of time and resources. This position requires coordination with various hospital departments, including OR/DSC Unit Leaders and the supply consignment department, to arrange specialty surgical cases and address any special needs. The scheduler will update office staff on arrangements, communicate schedule information and special provisions to coordinating departments, and verify that all departmental requirements are met. They will document all procedure-related changes in the surgery scheduling system and notify physicians and surgical assistants, coordinating their assignments based on availability, procedure type, and physician preference. The role adheres to all Northwest Community Hospital standards, policies, and procedures.

Requirements

High School Diploma or Equivalent
A minimum of two years’ experience working in a hospital or physician’s office required.

Responsibilities

Arranges all surgical procedures of assigned surgeons.
Prepares the daily surgery schedule.
Coordinates the scheduling of surgical procedures with hospital surgical services.
Corresponds with surgeons and office staff to obtain all required information to schedule hospital-wide surgical procedures.
Clarifies the exact procedure(s) details, verifies the physicians procedure code and corresponding equipment list.
Enters all surgical requirements into the scheduling system and reviews potential scheduling options with physician and staff.
Estimates the approximate case time required based on past practice and varied surgeon requirements.
Reviews all case requests for potential consideration for scheduling into reserved specialty time blocks.
Enters procedure CPT codes for all patients to facilitate the reimbursement process.
Continually manipulates and re-arranges surgical cases to resolve scheduling conflicts and develop the daily surgical schedules optimizing utilization of time and resources.
Coordinates with hospital OR/DSC Unit Leaders and supply consignment department on specialty surgical case arrangements and issues related to booking a case with special needs related to time and room requirements, support resources, equipment, and instrumentation.
Updates office staff on outstanding or resolved arrangements.
Communicates up-to-date surgical schedule information and special provisions for inter-related departmental services (localization coordination, shared equipment availability, technician resources, etc.) with various coordinating departments including Admitting, OR, DSC, Endoscopy, Mammography, Nuclear Medicine and Radiology.
Verifies that each coordinating department has addressed any outstanding requirements to finalize the scheduling of the surgical case.
Documents all procedure related changes and information with appropriate notations in the surgery scheduling system.
Notifies physician and surgical assistants.
Coordinates requests for hospital surgical assistants assigning them to cases based on availability, type of procedure and physician’s preference.
Adheres to all Northwest Community Hospital standards, policies, and procedures.