Surgery Scheduling Specialist, Oral Surgery

Vanderbilt University Medical Center•Nashville, TN

5d•Onsite

About The Position

Vanderbilt University Medical Center (VUMC) is seeking a Surgery Scheduling Specialist for the Oral Surgery Practice Administration team. This role is responsible for coordinating surgery schedules with patients, physicians, and the operating room with minimal guidance. The specialist will facilitate efficient workflow, support technology use, and foster effective communication within the department. VUMC is a community dedicated to advancing health and wellness through patient care, education, and research, fostering an environment where expertise is valued and individuals can thrive.

Requirements

High School Diploma or GED
2 years of relevant work experience
Patient Scheduling (Intermediate): The ability to coordinate and schedule patient appointments, surgeries, and other office visits with various computer systems in the hospital or clinic.
Surgery Scheduling (Intermediate): The ability to coordinate and schedule surgeries within various computer systems in the hospital.
Patient Documentation (Intermediate): The ability to receive and record patient information.
Medical Terminology & Documentation (Intermediate): The ability to comprehend medical terminology and documentation in an office, or surgical setting.

Nice To Haves

May assist in training new and current employees.
Provides guidance to entry level co-workers.

Responsibilities

Coordinates surgery schedule with patient, physician, and operating room in support of surgery scheduling functions.
Coordinates with other services to schedule multi-panel and multi-surgeon combination cases across all locations.
May assist in scheduling all appointments related to surgery.
Verifies patient eligibility and coverage for procedure and discusses potential financial obligations with patient.
Identifies if a patient’s coverage is in-network or out-of-network and directs the patient to proper resources if needed with assistance from the Lead/Manager.
Obtains precertification or proper insurance approval prior to surgical procedures.
Notifies and forwards paperwork for insurance certification to billing office and obtains additional paperwork if needed, for compliance.
Monitors surgery schedule and ensures optimization of resources and workflow.
Maintains quality in operations impacting patients and staff.
May assist in training new and current employees.