Surgery Scheduling Specialist-Gastroenterology at ECL Clinic

Vanderbilt University Medical Center•Franklin, TN

1d•Onsite

About The Position

Vanderbilt University Medical Center (VUMC) is seeking a Surgery Scheduling Specialist for the Gastroenterology department at ECL Clinic. This role involves coordinating with patients, physicians, and the operating room to schedule surgeries efficiently. The specialist will facilitate workflow, support technology use, and foster effective communication. VUMC is a leading institution in Nashville, Tennessee, focused on advancing health and wellness through patient care, education, and research. They are committed to an environment where everyone can thrive and where uniqueness is celebrated. The organization employs over 28,000 people across various roles and locations, including multiple hospitals and outpatient clinics, and is known for its specialized services and research contributions.

Requirements

Patient Scheduling (Intermediate): The ability to coordinate and schedule patient appointments, surgeries, and other office visits with various computer systems in the hospital or clinic.
Surgery Scheduling (Intermediate): The ability to coordinate and schedule surgeries within various computer systems in the hospital.
Patient Documentation (Intermediate): The ability to receive and record patient information.
Medical Terminology & Documentation (Intermediate): The ability to comprehend medical terminology and documentation in an office, or surgical setting.
Relevant Work Experience
Experience Level: 2 years
Education: High School Diploma or GED

Nice To Haves

Provides guidance to entry level co-workers.

Responsibilities

Coordinates surgery schedule with patient, physician, and operating room in support of surgery scheduling functions.
Coordinates with other services to schedule multi-panel and multi-surgeon combination cases across all locations.
May assist in scheduling all appointments related to surgery.
Verifies patient eligibility and coverage for procedure and discusses potential financial obligations with patient.
Identifies if a patient’s coverage is in-network or out-of-network and directs the patient to proper resources if needed with assistance from the Lead/Manager.
Obtains precertification or proper insurance approval prior to surgical procedures.
Notifies and forwards paperwork for insurance certification to billing office and obtains additional paperwork if needed, for compliance.
Monitors surgery schedule and ensures optimization of resources and workflow.
Maintains quality in operations impacting patients and staff.
May assist in training new and current employees.