Surgery Scheduler, UT Health Austin

University of Texas at Austin

1d•$46,500•Onsite

About The Position

Dell Medical School is seeking a Surgery Scheduler for the Access Center. The Surgery Scheduler is responsible for coordinating and scheduling surgical procedures for the hospital and outpatient clinics. This role ensures that all necessary pre-operative documentation and patient information are accurately recorded and communicated to the surgical team. The Surgery Scheduler works closely with surgeons, nurses, anesthesiologists, and administrative staff to optimize the surgical schedule and ensure efficient use of resources.

Requirements

High school diploma or equivalent.
Minimum of 2 years of experience in medical scheduling or a related field.
Relevant education and experience may be substituted as appropriate.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Criminal history background check will be required for finalist(s) under consideration for this position.
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.
Documents need to be presented no later than the third day of employment.

Nice To Haves

Associate's degree in healthcare administration or a related field.
Minimum of 3 years of experience in surgical scheduling within a healthcare setting.
Certified Medical Scheduler (CMS) or equivalent certification.

Responsibilities

Manages the scheduling of surgical procedures, ensuring optimal use of operating rooms.
Communicates with surgeons and clinical staff to confirm availability and requirements.
Updates and maintains the surgical schedule in the hospital's scheduling system.
Collects and verifies patient information and pre-operative documentation.
Ensures all necessary consents and medical records are obtained and filed.
Coordinates with insurance providers for pre-authorization of procedures.
Provides patients with pre-operative instructions and information.
Answers patient inquiries regarding surgical procedures and schedules.
Coordinates pre-operative appointments and tests as needed.
Monitors and manages the availability of surgical equipment and supplies.
Works closely with the supply chain team to ensure timely procurement of necessary items.
Assists in the preparation of operating rooms for scheduled procedures.
Maintains accurate records of surgical procedures and patient interactions.
Prepares reports and documentation for the surgical team and hospital administration.
Supports the Surgery Scheduling Manager with administrative tasks as needed.
Assists in training new staff on scheduling procedures and systems.
Participates in continuing education and professional development opportunities.
Engages in quality improvement initiatives to enhance scheduling efficiency and patient care.
Provides feedback and suggestions for process improvements.
Manages last-minute changes to the surgical schedule due to emergencies or cancellations.
Coordinates with clinical staff to accommodate urgent surgical needs.