Surgery Scheduler
About The Position
The Surgical Scheduling Specialist is responsible for coordinating and scheduling surgical and procedural cases for the Operating Room and related departments. This role serves as the liaison among physicians, patients, anesthesia, nursing, and ancillary departments to ensure accurate scheduling, effective communication, and efficient workflow. The Specialist also performs clerical, administrative, and billing support duties including supply management, implant and tissue tracking, and maintenance of surgeon preference cards. By ensuring compliance with hospital policies and protocols, this position supports patient safety, quality of care, and smooth daily operations.
Requirements
- High School Diploma or equivalent, including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role
- Minimum one year of experience in a medical office or healthcare setting required.
- Proficiency with computers, electronic medical records, and scheduling systems required.
Nice To Haves
- Postsecondary (Cert/Diploma/Program Grad) in Medical Secretary or related field
- Certification in medical office administration or scheduling preferred.
- Prior experience in surgery scheduling, operating room administration, or healthcare billing strongly preferred.
Responsibilities
- Schedule surgical procedures in accordance with hospital and departmental protocols.
- Verify procedure details, patient demographics, insurance coverage, and pre-operative requirements.
- Communicate effectively with physician offices, anesthesia providers, nursing staff, and patients regarding scheduling details.
- Provide patients with pre-operative instructions and ensure all necessary documentation is completed.
- Prepare and organize surgical charts, histories, physicals, and required paperwork.
- Notify departments of scheduled procedures and communicate changes or cancellations promptly.
- Maintain and order supplies for surgical services; monitor inventory and coordinate with Materials Management.
- Manage anesthesia supply/time charges, surgery billing, and implant billing/tracking.
- Maintain tissue tracking and implant documentation in accordance with regulatory requirements.
- Edit and update surgeon preference cards as needed.
- Perform receptionist and clerical duties for the OR, including answering phones, greeting visitors, and providing administrative support.
- Support ongoing quality improvement initiatives and compliance with safety and infection control policies.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
