Support Services Specialist II

University of South Florida•Tampa, FL

5d•Onsite

About The Position

The Support Services Specialist II provides administrative, fiscal and operational support for Procurement & Payment Services (PPS). This position serves as the primary resource for imaging and indexing of Accounts Payable invoices. Although routed in what is currently manual data entry, this position is expected to evolve to support PPS in the adoption of technology and software to improve efficiency and accuracy of invoice imaging. This role also supports daily operations including organizing inbound and outbound mail, coordinating and placing supply and equipment orders, maintaining office supply inventories, coordinating restocking activities, and providing general office support. The position also serves as a cross-trained backup for fiscal and business operations functions and other departmental support functions during peak periods or staff absences across Business and Finance. Success in this role requires sound judgment, initiative, strong attention to detail, and the ability to work independently. This position requires strong organizational skills, excellent customer service, and the ability to manage multiple priorities while supporting efficient departmental operations and compliance with university procedures.

Requirements

Sound judgment
Initiative
Strong attention to detail
Ability to work independently
Strong organizational skills
Excellent customer service
Ability to manage multiple priorities

Responsibilities

Imaging and indexing of Accounts Payable invoices.
Support PPS in the adoption of technology and software for invoice imaging.
Organizing inbound and outbound mail.
Coordinating and placing supply and equipment orders.
Maintaining office supply inventories.
Coordinating restocking activities.
Providing general office support.
Serving as a cross-trained backup for fiscal and business operations functions and other departmental support functions during peak periods or staff absences.