Support Services Manager - Columbia

Turner Padget Graham and Laney P.A.•Columbia, SC

2d•Onsite

About The Position

Turner, Padget, Graham and Laney, P.A. is seeking a highly motivated Support Services Manager for their Columbia, SC office. This role provides administrative and operational support to the firm's Columbia office, observing confidentiality in all client matters. The firm emphasizes its people as its greatest asset and fosters an environment that balances work, family, and community involvement, offering excellent benefits, competitive salaries, cutting-edge technology, and a pleasant workplace.

Requirements

Requires a high school diploma or its equivalent.
Ability to organize and prioritize numerous tasks and complete them within timeline requirements.
Ability to sort and organize documents for filing and copy jobs.
Strong interpersonal skills with the ability to communicate with attorneys, staff, and vendors.
General computer skills including Microsoft Office Suite.
Basic knowledge of office equipment maintenance and operation.
Valid driver's license, proof of insurance, and a clear driving record required.
Walking, standing, pushing, pulling, lifting and fine manipulation.
Ability to lift boxes up to 40 pounds on a regular basis.

Nice To Haves

At least six months to one-year experience in support services, office administration, or related position.

Responsibilities

Provides assistance to administration, facilities, and IT teams as needed.
Picks up, sorts, and distributes all incoming mail and packages.
Operates postage machine, prepares outgoing mail and packages.
Delivers outgoing mail to appropriate carrier.
Copies and scans documents, case files, or other materials as requested in a timely fashion.
Sends, receives, and delivers faxes to recipients in a timely fashion.
Sets up and breaks down conference rooms for meetings, mediations, lunches, etc.
Ensures copy stations are properly stocked.
Ensures break room, meeting spaces, and public areas are properly stocked.
Ensures all community areas (public and internal) are wipes down throughout the day.
Checks inventory and orders office and kitchen supplies as needed.
Runs firm related errands.
Provides backup to the receptionist on the switchboard as need, forwards and releases phone system in the morning and evening. Greets clients.
Coordinates and records closed files.
Escorts vendors as needed.
Communicates with property manager about issues that do not require the involvement of the Facilities Manager for regular maintenance and repairs.
Prints, gets signatures, scans and mails documents as needed for anyone outside of the office.
Helps with scheduling.
Communicates with and assists Support Services Managers in other offices.
Oversees and provides guidance to mailroom staff.
Performs additional responsibilities as needed.