Support Service Coordinator II
About The Position
The Utah Department of Corrections is seeking a Support Service Coordinator II to provide administrative and fleet-related support. The role assists with management of the department’s vehicle and equipment fleet, including data entry and reporting, billing review, tracking required vehicle and driver tasks, vendor coordination, and vehicle scheduling and assignment. It also provides administrative support and helps research financial records and maintain accurate records. The position operates at a bureau or division level, where work is complex, and may involve overseeing support staff functions and supervising subordinate Support Services Coordinators, clerical staff, or other support staff. This is a full-time, on-site position in Draper, Utah, and is not currently a telework position. A comprehensive background investigation, which may include a polygraph, may be required, and a drug test is required.
Requirements
- Possess a valid Utah driver license.
- Have a clean driving record.
- Demonstrate strong interpersonal skills to build and maintain professional relationships with UDC staff and external partners.
- Demonstrate excellent verbal and written communication skills to coordinate effectively with drivers, managers, and outside vendors.
- Demonstrate timeliness and reliability.
- Demonstrate a high level of attention to detail.
- Have experience with Google Workspace, such as Sheets and Docs, or office software such as Excel and Word.
Responsibilities
- Assist the UDC Fleet Administrator with management of UDC’s vehicle and equipment fleet.
- Retrieve data from databases and fleet management systems to generate reports; enter data into databases and systems; and check information for accuracy and completeness.
- Review and approve billings and payables.
- Track completion of key tasks for UDC vehicles and drivers, including preventative maintenance and defensive driving courses.
- Communicate with UDC leadership and drivers to ensure key tasks are completed in a timely manner.
- Interface with outside vendors, including requesting quotes and scheduling maintenance.
- Coordinate delivery of vehicles to vendors, UDC offices, and other locations.
- Respond to inquiries, questions, and requests from UDC employees.
- Facilitate scheduling and assignment of state vehicles and monitor outgoing and incoming vehicles.
- Provide administrative support, including scheduling meetings, taking minutes, tracking or completing post-meeting deliverables, and processing mail.
- Research and review financial records, schedules, reports, and problem areas.
- Maintain accurate records and logs.
- Complete other tasks as assigned.
- Oversee essential support staff functions and supervise subordinate Support Services Coordinators, clerical staff, or other support staff.
Benefits
- Full benefits package eligibility.
- Health and retirement benefits.
- Generous paid time off.
- Job stability.
- Career growth and leadership opportunities.
- Meaningful work supporting the community.
- Supportive work environment.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
