Supply Room Specialist #1640 - Administrative Services - Health & Social Services Division

Hamilton County•Chattanooga, TN

1d•Onsite

About The Position

Under general supervision, orders, receives, and maintains medical/office supplies and materials for the Health Department. Maintains ordering, usage, and receipt records and reports; receives and distributes mail to department mailboxes. This position is essential during public health emergencies and may require modified work hours, on-call coverage, and reporting to work during administrative closings. The role involves direct service to health department staff and coordination with other departments and vendors.

Requirements

Equivalent of a high school diploma.
Valid driver’s license.
Knowledge of Hamilton County policies and procedures.
Knowledge of the use of emergency and non-emergency equipment, materials, and supplies.
Knowledge of basic principles of inventory control and maintenance.
Knowledge of basic principles of record keeping, records, and file management.
Skill assessing supply and equipment needs and determining appropriate supply levels.
Skill dealing with other employees, vendors, and volunteers, interested parties, and the general public.
Skill effectively managing inventory and stock that includes special storage needs, limited shelf life, and related conditions.
Skill handling potentially hazardous equipment, materials, and supplies.
Skill operating a personal computer utilizing a variety of software packages.
Skill effectively communicating in both oral and written form.
Must complete the HC Defensive Driving course and/or an Emergency Vehicle Operations Course (EVOC) prior to operating a County-owned vehicle.
Must report to or remain at work during inclement weather situations and administrative closings, as determined by the Department Head.
Must respond if a call to mobilize is made during a public health emergency.
Work hours are subject to modification to meet the needs of the community during a public health emergency.

Nice To Haves

Two (2) years of direct work experience in warehousing and/or inventory management is preferred.

Responsibilities

Gathers, receives, and fills requests for inventoried medical and office supplies and educational materials.
Delivers and distributes requested supplies.
Logs issued items into the computer and monitors inventory of remaining supplies and equipment.
Identifies, prepares, and processes requisitions for items in low supply or needing to be ordered.
Re-stocks shelves when inventoried supplies are received.
Monitors stock for expiration and/or “use by dates” and rotates stock as indicated.
Maintains the supply room in an orderly and organized fashion.
Conducts a year-end inventory count in compliance with auditor’s standards.
Provides and maintains ordering, usage, and receipt records and reports utilizing a combination of paper and computerized systems.
Receives, checks, and delivers items ordered through the purchase order or P-Card system.
Updates computer records indicating receipt of merchandise for inventoried and non-inventoried items.
Issues and documents fixed asset tags.
Receives mail and distributes it to appropriate department mailboxes.
Schedules mail and/or package pickup through the appropriate vendor.
Stores and maintains bulk items until needed, including emergency response supplies.
Operates engraving machine as requested.
Answers phone in a timely manner.
Serves as backup for printing needs.
Provides direct service to health department staff.
Assists the maintenance department as necessary.
Works cooperatively with other staff members and performs other related duties as assigned.
Ensures vendors have the appropriate insurance for services and/or products provided and the appropriate Certificate of Liability Insurance form has been obtained when processing Purchase Requisitions.
Coordinates Canon Multi-Function Printer consumables, biowaste pickups, and orders State Supplies (EPI, SRW, & TB Clinics).