Supply Chain Specialist - Repair Management

AllClear Aerospace & Defense • Miramar, FL

4d • Onsite

About The Position

AllClear Aerospace & Defense is seeking a sharp, fast-moving Supply Chain Specialist to manage the RFQ process from quote request to purchase order close-out. This role is crucial for the MRO business, acting as the link between suppliers, customers, and internal teams to ensure speed and precision. The specialist will be responsible for providing expeditious quotes to support internal customers and stakeholders.

Requirements

• 5+ years in supply chain, sourcing, or procurement.
• Aerospace/MRO/defense experience strongly preferred.
• Working knowledge of ILS, Haystack, and NSN databases.
• Comfort with aviation terminology and ITAR/repair exemptions.
• Proven track record of managing high-volume workloads.
• Sharp Excel and Microsoft Office skills.
• Clear, confident communicator internally and with external suppliers.
• High school diploma required.

Nice To Haves

• Quantum ERP/MRP experience.
• Associate degree.
• Supply chain certification (APICS or similar).
• Bilingual (English/Spanish).

Responsibilities

• Review and understand shop teardown reports for maintenance.
• Utilize ILS, Haystack, and NSN databases.
• Understand aviation terminologies and acronyms.
• Comprehend ITAR and Repair Exemptions.
• Understand customer flow down requirements.
• Utilize freight tracking systems.
• Maintain a 24-hour RFQ turn-around time to suppliers.
• Perform in a high-volume workload environment.
• Multi-task several activities effectively.
• Follow up with suppliers to close out aging RFQs.
• Understand key product requirements for proper RFQ processing.
• Perform parts and/or services procurement activities for AllClear Repair Services.
• Develop and maintain an efficient system for monitoring open purchase orders.
• Execute follow-up operations for purchase order confirmations and statuses.
• Deliver a weekly report on expected incoming material and projected revenues to customer service, operations, and finance.
• Attend staff meetings to discuss the status of purchase orders.
• Update ERP database with the status of open purchase orders.
• Work with suppliers/vendors to obtain required trace documentation and meet purchase order requirements.
• Coordinate part procurement requirements with requesting departments or technicians.
• Develop supplier relationships, coordinate schedule commitments, and manage delivery commitments.
• Work with quality to manage supplier metrics and trends to improve cost, quality, and schedule performance.
• Support program management and operations project planning and scheduling.
• Work with program management and operations to improve supplier performance and eliminate inefficiencies.
• Interface with Customer Service to ensure customer requirements are flowed down to suppliers.
• Seek alternative resolutions for sourcing challenges in collaboration with customer service, engineering, and technicians.
• Resolve invoice issues and work with finance for vendor payments.
• Maintain clear communication with external and internal customers.
• Keep customers updated on order status, potential problems, and factors affecting delivery, quality, and price.
• Make confident, fact-based decisions considering risk.
• Maintain organization, flexibility, and adaptability to changing conditions.
• Perform functions in accordance with AS9110 and ISO9001 Standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED