Supply Chain Operations Lead

La Rabida Children's Hospital•Chicago, IL

5d•Onsite

About The Position

Provides day-to-day operational leadership across Central Supply, Receiving, and Purchasing under the Manager of Supply Chain & Central Supply. Coordinates staff workflow, inventory, receiving, and purchasing to ensure safe, timely, accurate, and cost-effective supplies for pediatric inpatient units and outpatient clinics. Supports clinical teams, the Value Analysis Committee, and continuous improvement using GHX and department data.

Requirements

High school diploma or equivalent required.
At least 3 years of central supply, receiving, purchasing, or healthcare supply chain experience, including staff training or daily workflow coordination.
Healthcare experience required.
Proficiency with inventory/purchasing systems and Excel.

Nice To Haves

Pediatric hospital experience preferred.
Formal lead experience preferred.
GHX experience preferred.

Responsibilities

Coordinate supply storage, distribution, and replenishment for units, clinics, carts, and emergency kits.
Monitor usage and PAR levels; recommend adjustments to maintain stock and reduce excess inventory.
Lead cycle counts and physical inventories, reconcile discrepancies, and maintain accurate inventory records.
Rotate stock, monitor expiration dates, and remove expired, recalled, or damaged items to reduce waste.
Verify receipts against purchase orders (POs), including item, quantity, condition, and unit of measure; resolve discrepancies and record receipts promptly.
Prepare and process purchase orders within approved authority, follow up on open orders, and confirm delivery dates.
Track shortages and backorders; coordinate clinically approved, formulary-aligned substitutions and communicate changes to staff.
Work with vendors and internal teams to resolve incorrect orders, returns, credits, and price discrepancies.
Participate in and support the Value Analysis Committee with product, usage, cost, and vendor information; coordinate evaluations and approved product changes.
Use GHX for supply chain analytics, electronic data interchange (EDI) and order performance monitoring, and follow-up on price discrepancies and vendor/order issues.
Track department metrics such as inventory accuracy, stockouts, expiration waste, and order performance; report trends and support continuous improvement.
Guide daily assignments and priorities across Central Supply, Receiving, and Purchasing; train staff and escalate staffing or performance concerns to the Manager.
Provide coverage for the Receiving/Purchasing and Central Supply teams when supervisors, leads, or other staff needed for team coverage are unavailable due to paid time off (PTO).
Respond promptly to routine and urgent clinical supply needs; resolve product questions and communicate supply issues to care teams.
Follow hospital policies, formulary and contract requirements, infection control practices, and applicable Joint Commission, OSHA, and other regulatory standards.
Ensure safe supply and equipment handling, appropriate PPE use, and timely reporting of safety or quality concerns.
Assist with supply distribution and delivery, retrieval, and cleaning of reusable equipment as needed.
Participate in the Central Supply weekend rotation.
Report to the Manager of Supply Chain & Central Supply; carry assigned communication devices and respond promptly.
Maintain knowledge of pediatric supplies, product interchangeability, processes, and suppliers.
Adjust to operational needs and perform other duties as assigned.