Supply Chain Inventory Specialist

Ergon, Inc - Refining & Marketing•Flowood, MS

2d•Onsite

About The Position

Ergon is seeking a highly organized and customer-focused individual to maintain accurate supply chain inventory records for Ergon Solutions Inc. (ESI) by executing and monitoring SAP S/4HANA inventory transactions, tracking product movements, and reconciling inventory across downstream locations. Support reliable product availability, replenishment, blending, and month-end close through timely transaction processing and coordination with S&D, Procurement, Customer Service, Accounting, refineries, terminals, and third-party packagers.

Requirements

High school diploma or GED required.
Three (3) or more years of experience in supply chain, logistics, procurement, inventory management, manufacturing, customer service, or a related operations environment.
Exceptional attention to detail and accuracy in inventory records, shipment documentation, and transaction processing.
Strong organizational and time management skills, with the ability to manage competing priorities and meet shipment and month-end deadlines.
Strong analytical and problem-solving skills, including the ability to investigate inventory discrepancies and resolve transaction issues.
Proficiency in Microsoft Office, including Excel and Word; ability to combine data exports, maintain tracking spreadsheets, and prepare inventory reports.
Effective written, verbal, and interpersonal communication skills.
Ability to coordinate work across departments and maintain effective relationships with terminals, refineries, and external service providers.
Ability to learn and effectively utilize ERP systems, preferably SAP.

Nice To Haves

Associate's or Bachelor's degree in Supply Chain Management, Business, Logistics, Operations Management, or a related field.
Experience working in a manufacturing, refining, chemical, petroleum, or industrial environment.
Experience using SAP S/4HANA or a similar ERP system for inventory movements, stock transport orders, goods receipts, and reconciliation.
Knowledge of transportation, inventory management, procurement, and production planning processes.
Experience with terminal inventory reconciliation, month-end inventory close, and investigation of inventory variances.
Experience coordinating cross-functional operational activities involving procurement, production, customer service, and logistics.
Demonstrated commitment to continuous improvement and operational excellence.

Responsibilities

Monitor in-stock inventory and product availability to support Customer Service, blending operations, and bill of materials (BOM) requirements.
Reconcile all products at large terminals weekly and at all other terminals monthly. Investigate discrepancies and coordinate resolution with terminal and internal personnel.
Process month-end write-offs of downstream terminal inventory variances in S/4HANA in accordance with applicable approval and documentation requirements.
Maintain inventory reports and tracking spreadsheets to support inventory decisions and timely execution of product movements.
Export scheduled stock transport orders (STOs) and purchase orders (POs) and combine them into a consolidated spreadsheet to maintain visibility of shipments moving to downstream terminals.
Maintain STOs for Cross Oil Mexico restocks and coordinate with Procurement on the corresponding PO for each shared restock transaction.
Execute manual goods receipts and transfer postings for STO shipments. Complete post-delivery postings to move product from in-transit to in-stock inventory and resolve differences between loaded and delivered volumes.
Complete the inventory transactions required to move third-party purchased product from in-transit inventory to available physical stock.
Create bills of lading (BOLs) for stock transfers to place inventory in transit. Use the required units of measure, including gallons for HyVolt II and barrels for other movements.
Perform BOL reversals and related transaction corrections when required, ensuring inventory records accurately reflect the movement.
Create Ship-To requests in S/4HANA and coordinate correction of destination issues when the Ship-To cannot be changed after shipment.
Manage restock orders and associated adjustments, including additional processing for split loads that cannot be removed before loading.
Complete post-loading updates to the freight lane or individual PO associated with each vessel STO, as required.
Enter railcar numbers manually on STOs when they do not transfer from Terminal Manager or Fuel Facts.
Send railcar STOs to ERI and EWV so console operators can print the documents and load the railcars.
Send standard POs for Cross downstream railcar shipments to Cross for entry into its JDE system.
Perform blend order true-ups and settle blend volumes in S/4HANA, including obtaining and entering the density information required to close transactions.
Process third-party drum and tote subcontracting transactions, including restock orders to source product, subcontracting POs, and goods receipts.
Complete manual invoice coding for transactions assigned to the inventory specialist.