Supply Chain Inbound Manager

Lewis Bakeries • Vincennes, IN

1d • Onsite

About The Position

The Supply Chain Inbound Manager is responsible for the accurate, timely, and food-safe receipt of all inbound materials at the facility, including ingredients, packaging, MRO, and indirect goods. This role owns the connection between the physical receipt of goods and the transactional record in the Company’s ERP system, ensuring that inventory balances, product costs, and supplier payables are accurate, auditable, and supported by complete documentation. The Supply Chain Inbound Manager leads the receiving team, drives inventory accuracy and cycle count performance, holds suppliers and carriers accountable to delivery and quality expectations, and ensures every inbound shipment meets Lewis Bakeries’ food safety, traceability, and regulatory standards before it is released to production. The position partners closely with Production, Quality Assurance, Maintenance, Accounts Payable, and corporate Purchasing to protect production continuity and inventory integrity.

Requirements

• Bachelor’s degree in supply chain management, business, operations, logistics, or related field, or equivalent combination of education and directly relevant experience
• 5+ years of progressive receiving, warehouse, inventory control, or materials management experience in a manufacturing environment required
• Minimum of 2 years of direct supervisory experience leading an hourly workforce required
• Demonstrated hands-on ERP experience in a receiving, inventory, or materials role required, including purchase order receipts, inventory transactions, lot control, cycle counting, and the receipt-to-invoice match process
• Working knowledge of GMPs, HACCP prerequisite programs, and food safety requirements applicable to receiving and warehousing required
• Proficiency in Microsoft Excel, including the ability to build and analyze inventory and performance reporting from ERP data extracts, required
• Powered industrial truck certification required or obtained upon hire

Nice To Haves

• Experience within commercial bakery, food, beverage, or other regulated food manufacturing preferred
• Experience in a facility operating under a GFSI-recognized scheme including SQF, BRCGS, or FSSC 22000, with direct participation in third-party or customer audits, preferred
• Experience supporting an ERP implementation, upgrade, or migration affecting receiving, warehousing, or inventory preferred
• Experience in a unionized manufacturing environment and administering a collective bargaining agreement preferred
• Experience with barcode scanning, mobile receiving, warehouse management systems, EDI, or supplier portals preferred
• APICS/ASCM certification (CPIM, CSCP, or CLTD), Lean or Six Sigma credential, or HACCP certification preferred

Responsibilities

• Direct all inbound receiving activity across assigned shifts, including dock scheduling, trailer sequencing, unloading priorities, and staging to production
• Verify all inbound shipments against the purchase order, bill of lading, and packing list, confirming quantity, unit of measure, lot and date coding, and product condition prior to acceptance
• Enforce a same-day receipt standard so no material enters inventory or production before it has been transacted and released
• Manage over, short, and damaged shipment disposition, including documentation, supplier notification, carrier claims, and return-to-vendor processing
• Coordinate put-away and warehouse location assignment to support FIFO/FEFO rotation and efficient material flow
• Maintain dock readiness, receiving equipment, and receiving area housekeeping to audit-ready condition at all times
• Serve as the facility subject matter expert for all receiving and inventory transactions in the Company’s ERP system, including purchase order receipts, lot creation, unit of measure conversions, transfers, adjustments, and returns
• Ensure receiving transactions support a clean three-way match of purchase order, receipt, and invoice, and partner with Accounts Payable and Purchasing to resolve discrepancies that delay supplier payment
• Own perpetual inventory accuracy for received materials, including a cycle count program with defined frequency, root cause analysis of variances, and corrective action
• Lead physical inventory events for raw materials and packaging, including count planning, reconciliation, and variance reporting to Purchasing and Finance
• Maintain accuracy of ERP master data driving receiving, including item records, purchase and stocking units of measure, conversion factors, vendor records, shelf-life parameters, and warehouse locations
• Build and report receiving performance metrics from ERP data, including open purchase order aging, receipt-to-invoice exceptions, supplier on-time delivery, inventory accuracy, and dock-to-stock cycle time
• Support ERP upgrades, testing, and implementation activity affecting receiving, warehousing, and inventory, and document standard operating procedures and training for the team
• Identify and advance opportunities to reduce manual handling through barcode scanning, mobile receiving, EDI, advance shipment notices, and supplier portal functionality
• Execute all receiving-related requirements of the facility food safety plan, including GMP, HACCP prerequisite programs, SQF/BRC, and FSMA Preventive Controls and Sanitary Transportation requirements
• Verify carrier and trailer condition, seal integrity, temperature records, and sanitary transport compliance at the point of receipt, and reject non-conforming loads in accordance with established procedure
• Confirm receipt of required supplier documentation including Certificates of Analysis, Certificates of Conformance, letters of guarantee, and specification compliance, escalating gaps to Quality Assurance and Purchasing
• Maintain complete lot-level traceability for all received materials to support mock recalls, traceability exercises, and customer and regulatory audits
• Manage quality holds, quarantine, and release status in the ERP so material on hold cannot be consumed, coordinating disposition with Quality Assurance
• Enforce allergen segregation, product protection, and pest prevention practices throughout the receiving and warehouse areas
• Serve as the receiving representative during internal, customer, regulatory, and third-party certification audits, and lead closure of receiving-related findings
• Track and report supplier on-time, in-full delivery performance and quality defects identified at receipt, providing Purchasing documented evidence to support supplier scorecards and corrective action requests
• Escalate recurring supplier and carrier issues to the Vice President of Purchasing with recommended remedies, including short shipments, mislabeling, pallet quality, documentation failures, and appointment non-compliance
• Support Purchasing in supplier reviews, new material qualification trials, and first-article receipt inspections
• Manage detention, unloading, and accessorial issues at the dock and document exposure to support freight cost recovery
• Select, train, schedule, and develop the receiving team, setting clear expectations for accuracy, timeliness, safety, and documentation
• Conduct performance evaluations, coach for improvement, and administer corrective action in partnership with Human Resources
• Administer the applicable collective bargaining agreement where the receiving workforce is represented, including seniority, job bidding, overtime distribution, and the grievance process, in partnership with Human Resources
• Build cross-training and coverage plans so receiving capability is not dependent on any single individual
• Lead daily communication with Production, Scheduling, Quality Assurance, and Maintenance regarding inbound material status and any risk to production continuity
• Champion a safety-first culture in the dock and warehouse environment, including powered industrial truck safety, trailer restraint procedures, personal protective equipment, and safe material handling
• Control receiving labor cost and overtime against budget and reduce inventory write-offs from expired, damaged, or obsolete material

Benefits

• Medical coverage with weekly premiums as low as $10 and a low-deductible plan design
• Comprehensive dental coverage, including orthodontic benefits for dependent children
• Company-funded pension plan and a 401(k) with company matching contributions
• Company-paid short-term and long-term disability insurance
• Paid vacation time and paid holidays
• Relocation assistance available for qualified candidates
• Professional development opportunities and long-term career growth

What This Job Offers

• Job Type: Full-time
• Career Level: Manager