Supply Chain Category Specialist

Grant County Public Utility District•Ephrata, WA

2d•$32 - $50•Hybrid

About The Position

Under general supervision, the Supply Chain Category Specialist supports the procure-to-pay (P2P) lifecycle, coordinating vendor onboarding, data and relationship management, payment and purchase order (PO) support, compliance, and issue resolution. Serving as the primary day-to-day vendor contact, the VMS promotes a positive vendor experience while supporting Procurement Officers and District Representatives and coordinating with Procurement, Accounts Payable (AP), and business stakeholders.

Requirements

Associate degree in business or related field, or one (1) additional year of relevant experience in lieu of degree.
Two (2) years of experience in procurement, supply chain, vendor management, accounts payable, contract administration, or a related business support function, including responsibility for data quality, data stewardship, or data governance activities.
Working knowledge of customer service, data integrity, internal controls, and continuous improvement principles.
Strong customer service and relationship management skills.
Effective verbal and written communication, collaboration, and interpersonal skills.
Strong organizational, prioritization, and time-management skills.
Strong analytical and problem-solving skills with attention to detail and accuracy.
Ability to exercise sound judgment, work independently within established policies and procedures, and appropriately escalate issues.
Ability to build effective working relationships and collaborate across functional areas.
Ability to manage competing priorities and adapt to changing processes, systems, and business needs while maintaining quality and responsiveness.

Nice To Haves

Bachelor’s degree in Supply Chain Management, Business Administration, Finance, Accounting, Procurement, or a related field
One (1) year of experience using ERP, financial, procurement, and/or contract lifecycle management systems.
Experience using ProcureWare, Great Plains (GP), Dynamics 365, SAP, Oracle, or similar ERP/procurement platforms.
Experience in public utility or government related environment.

Responsibilities

Serve as the primary day-to-day point of contact for vendors, providing responsive support, maintaining professional relationships, and facilitating clear communication throughout the vendor lifecycle.
Coordinate vendor onboarding, including collecting, reviewing, validating, and processing required documentation; guide vendors through requirements and notify appropriate stakeholders upon successful setup.
Establish, maintain, validate, and update vendor records throughout the vendor lifecycle within the ERP and related supplier management systems, ensuring completeness, accuracy, and compliance with established governance standards, procedures, and internal controls prior to activation or modification.
Process vendor account changes, including contact, banking, tax, and organizational information; ensure records are complete and accurate, and coordinate required validation of banking information with Accounting.
Research, track, and facilitate resolution of vendor payment and invoice inquiries, including payment status, discrepancies, missing documentation, processing exceptions, and delays in coordination with Accounts Payable and other stakeholders.
Provide purchase order coordination support by confirming vendor receipt and acknowledgment, coordinating with vendors and internal stakeholders on order details, delivery expectations, and documentation, and assisting with routine PO discrepancies or communication gaps.
Provide administrative support for vendor and contract-related requirements, including insurance documentation, prevailing wage requirements, safety plans, and other required documentation.
Coordinate vendor compliance, safety, and onboarding requirements and training; communicate and reinforce adherence to requirements related to invoicing, documentation, procurement policies and procedures, and doing business with Grant.
Coordinate vendor-related activities and information across Procurement, Accounts Payable, Accounting, Contract District Representatives, Risk, Security, and other business stakeholders; escalate issues to the Procurement Supervisor or Contract District Representatives as appropriate.
Identify recurring vendor issues, process gaps, and opportunities to reduce rework and improve data quality, responsiveness, payment performance, and the vendor experience; participate in ERP testing, implementation, training, data conversion, and process improvement initiatives.
Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & Procedures.
Actively participate in all aspects of our safety program, including but not limited to: Following all safety policies and procedures. Alerting supervisors and coworkers to unsafe or hazardous working conditions. Reporting any safety incidents or close calls within 24 hours to your supervisor. Accepting feedback from supervisors and coworkers regarding your own safety performance