Supplier Management Clerk

Choctaw Nation of Oklahoma • Durant, OK

1d

About The Position

Performs Supplier entry, maintenance and verification while maintaining compliance with Policy within CNO’s ERP system. You will report to the Supplier Management Supervisor. This role involves processing valid requests to establish Vendor Master records, verifying vendor validity through W9 examination and interviews, and maintaining the accuracy of the vendor database. It also includes archiving documentation, providing customer service to internal departments, conducting annual vendor recertification, utilizing the ERP system for data management, safeguarding against fraudulent activity, and preparing reports. The role also requires resolving supplier issues and performing other assigned tasks.

Requirements

• High School Diploma or GED
• Ability to apply basic business math skills
• Proficient use of Ten-key (by touch)
• Basic understanding of business principles
• 3 years experience with Microsoft Office Suite of Applications with emphasis on Excel (can perform complex functions)
• Two (3) years business related experience

Responsibilities

• Process valid requests to establish Vendor Master records.
• Verify the validity of proposed vendors based on receipt and examination of a valid W9 and a personal interview with the vendor to confirm financial details and billing address.
• Maintain the accuracy of the vendor database by confirming the validity of all requests for updates to existing vendor master record before implementing the request.
• Archive documentation as needed by Choctaw Nation of Oklahoma procedures to support Vendor qualifications verification.
• Provide outstanding Customer Service to all Choctaw Nation of Oklahoma departments presenting valid requests for supplier management information.
• Conduct routine annual processes to complete the recertification of all Choctaw Nation of Oklahoma vendor information.
• Use the current ERP system (or other appropriate systems) to record, store and retrieve electronic information.
• Safeguard the vendor relationships and business interests of the Choctaw Nation of Oklahoma by eliminating attempted fraudulent vendor activity.
• Input/process the entry, maintenance, and verification of Suppliers within the ERP system.
• Prepare summaries, reports, charts and graphs as requested by Supplier Management Supervisor.
• Resolve moderately difficult Supplier issues.
• Perform other tasks as may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED