Supplier & Invoice Coordinator - Utilites

Ring Power Corporation•Jacksonville, FL

7d•Onsite

About The Position

Main Duties & Responsibilities Primary Job Role Invoice management will include the handling of all incoming vendor invoices, including those from the production department Match of purchase order numbers listed on invoices with corresponding purchase orders and confirm price, including any rate increase or change. Ensure invoices are coded accurately based on VIN or serial numbers before handling them off for manager review and approval Assists in the sourcing of suppliers / vendors to ensure competitive procurement, improvement efforts and less expensive solutions. Consults catalog and interviews suppliers to obtain prices and specifications. Conducts Requests for Proposals. Verifies bills from suppliers with bids and purchase orders, properly code for general ledger and approves invoices for payment. Provides Accounts Payable vendor additions, changes or deletions. Compares prices, specifications, and delivery dates with suppliers. Confers with suppliers concerning late deliveries. Collects and analyzes data related to vendor invoices to support decision-making and improve invoice processing efficiency. Utilize data-driven insights to identify trends and areas for improvement in the invoicing process. Contacts sales rep to obtain information on where to send plates, renewal tags, MSO’s and certifications of title. Works in conjuncture with Tag & Title and sends out plates, renewal tags, MSO’s and certificate of title. Creates transfer request of monies for complete units. Moves other equipment monies to chassis and creates a deleted sales invoice. Utilizes and understands Procurement system and monitors compliance across all locations. Develops and maintains an inventory of indirect items. Maintains business to business relationships with suppliers / vendors. Responsible for new vendor set up and maintenance of supplier / vendor database. Manages supplier / vendors agreements and blanket purchase orders. Manages performance of supplier / vendor base. Collaborates with suppliers to address and resolve performance issues. Performs other duties as assigned.

Requirements

High School diploma or GED
3-4 years experience
Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Knowledge of purchasing procedures and practices.
Computer skills, Excel, Word, Lotus Notes, Microsoft Office 365, Imaging programs/software required.
Ability to analyze varying products and service features, prices and qualities, and determine the most cost-effective purchase for the organization.

Nice To Haves

Prefer a bachelor’s degree in business management, supply chain, logistics or related fields.

Responsibilities

Invoice management will include the handling of all incoming vendor invoices, including those from the production department
Match of purchase order numbers listed on invoices with corresponding purchase orders and confirm price, including any rate increase or change.
Ensure invoices are coded accurately based on VIN or serial numbers before handling them off for manager review and approval
Assists in the sourcing of suppliers / vendors to ensure competitive procurement, improvement efforts and less expensive solutions. Consults catalog and interviews suppliers to obtain prices and specifications. Conducts Requests for Proposals.
Verifies bills from suppliers with bids and purchase orders, properly code for general ledger and approves invoices for payment. Provides Accounts Payable vendor additions, changes or deletions.
Compares prices, specifications, and delivery dates with suppliers. Confers with suppliers concerning late deliveries.
Collects and analyzes data related to vendor invoices to support decision-making and improve invoice processing efficiency.
Utilize data-driven insights to identify trends and areas for improvement in the invoicing process.
Contacts sales rep to obtain information on where to send plates, renewal tags, MSO’s and certifications of title. Works in conjuncture with Tag & Title and sends out plates, renewal tags, MSO’s and certificate of title.
Creates transfer request of monies for complete units. Moves other equipment monies to chassis and creates a deleted sales invoice.
Utilizes and understands Procurement system and monitors compliance across all locations. Develops and maintains an inventory of indirect items.
Maintains business to business relationships with suppliers / vendors. Responsible for new vendor set up and maintenance of supplier / vendor database.
Manages supplier / vendors agreements and blanket purchase orders.
Manages performance of supplier / vendor base. Collaborates with suppliers to address and resolve performance issues.
Performs other duties as assigned.