Supplier Engagement Coordinator

City of Chattanooga•Chattanooga, TN

6h•$52,517 - $57,437•Onsite

About The Position

The City of Chattanooga is seeking a Supplier Engagement Coordinator to manage and facilitate Business Matchmaking initiatives. This role involves identifying potential suppliers for buyer demands, raising awareness about bidding opportunities, establishing supplier qualifications and interest, providing procedural education, and maintaining a contract performance database. The position requires limited supervision and the use of independent judgment.

Requirements

Six years of any combination of relevant education, training, or experience sufficient to perform the essential duties of the job.
Bachelor's Degree in Business Administration or Finance and two (2) years of experience in public- or private-sector purchasing activities such as bidding, responding, negotiating, procedure training, contract management, supplier recruitment, and/or maintaining supplier databases, or any combination of equivalent experience and education.
Knowledge of public procurement principles and methods.
Knowledge of public relations principles.
Knowledge of conflict resolution principles.
Knowledge of document composition principles.
Knowledge of promotional material development principles.
Knowledge of public information principles.
Knowledge of applicable Federal, State, and local laws, ordinances, codes, rules, regulations, standards, policies, and procedures.
Skills in public speaking.
Skills in procedure development.
Skills in instructional program development and implementation.
Skills in monitoring budgets.
Skills in preparing promotional or educational materials.
Skills in informational survey development.
Skills in using a computer and related software applications.
Communication and interpersonal skills sufficient to exchange or convey information and receive work direction.

Responsibilities

Review new bid opportunities on a continuous basis and identify those requiring timely attention.
Identify qualified suppliers through various sources and match them with buyer demands.
Encourage supplier participation in bidding through emails, telephone calls, and other documented communication methods.
Develop and facilitate systematic supplier education processes.
Manage buyer and supplier inquiries and concerns to ensure successful bid opportunities are realized within required timeframes.
Build and maintain good working relationships between the City and the existing supplier community, establishing contacts for key commodities in a centralized database.
Facilitate the Purchasing Division's portion of any City vendor certification programs.
Update reporting data daily, ensuring accuracy, meaningfulness, and communication to applicable employees and/or supervisors.
Systematically review and update the City's suppliers' contact information, user information, business categories, and email IDs within the City database(s).
Develop and update related skills and knowledge continuously, relaying relevant updates and available training to other Purchasing employees, and establishing/maintaining knowledge reference relationships with regional area purchasing groups.
Participate in a variety of meetings, committees, and/or other related groups to receive and convey information.
Facilitate or assist in the facilitation of Purchasing Division education, training, and outreach events.
Monitor performance of City interns allocated to the Purchasing Department, identifying and communicating learning needs and areas for improvement to the managing City Department (Office of Multicultural Affairs).
Meet regular attendance requirements.
Maintain good interpersonal relationships with staff, coworkers, managers, and citizens.
Accomplish essential functions of the job, with or without reasonable accommodations, in a timely manner.
Perform other duties as assigned.