Supervisory Administrative Officer

Veterans Health Administration•Long Beach, CA

7d•Onsite

About The Position

The Business Manager/Supervisory Administrative Officer for the Imaging Healthcare Group reports to the Chief of Imaging and serves as the service’s administrative leader. The position oversees human resources, budget and finance, program analysis, office support, document control, logistics, and daily operations. The incumbent advises Imaging leadership, improves business processes, ensures effective administrative services, and supervises the Imaging Healthcare Group’s administrative staff. The position monitors resources and expenditures; supports budget formulation, execution, and reporting; coordinates supplies, equipment, repairs, inventory, and space planning; and oversees administrative programs, records, correspondence, and internal controls. It also gathers and analyzes information for leadership, contributes to strategic planning and performance monitoring, serves as a liaison on personnel matters, and performs Contracting Officer Representative duties, including reviewing and approving vendor billing.

Requirements

U.S. citizenship.
For current Federal employees who held a GS grade during the past 52 weeks: meet the GS-12 time-in-grade requirement of 52 weeks at GS-11, with supporting SF-50 documentation.
One year of specialized experience equivalent to at least GS-11, performing administrative functions in a clinical organization, such as administration, human resources, budget or finance, program analysis, office support, document control, or logistics, and advising management.
Complete the required application, questionnaire, and online assessment.
Register for Selective Service if applicable to males born after December 31, 1959.
Complete a background/security investigation and required onboarding steps; provide acceptable identification.
Participate in the seasonal influenza vaccination program as a Department of Veterans Affairs Health Care Personnel requirement.
Serve a one-year probationary period.
Ability to perform primarily sedentary work, with slight physical effort potentially required and manual dexterity to operate a calculator or other office machines.

Responsibilities

Monitor and track obligations and expenditures for base and mission support functions.
Supervise administrative staff within the Imaging Healthcare Group.
Formulate, justify, execute, and report on budgets; manage financial activities.
Recommend obligations for salaries, travel, equipment, supplies, and other needs.
Serve as control point official with authority to obligate and verify fund expenditures, including 2237s and 1358s.
Identify potential resource needs, facilitate acquisition of additional resources, and establish criteria to evaluate their effectiveness.
Coordinate supply administration, including expendable supplies, equipment, requisitions, repairs, and disposal.
Initiate and coordinate equipment repairs and telephone, computer, and printer installations or relocations.
Maintain the service's equipment inventory list and monitor its clinical and administrative environments of care.
Develop plans for space utilization and prepare or review construction, remodeling, and alteration justifications.
May serve as a secondary ADP coordinator and ensure compliance with least privilege requirements.
Plan and oversee special or continuing programs, such as Savings Bonds, Combined Federal Campaigns, the Freedom of Information Act, and the Privacy Act.
Plan, develop, and execute assigned clinical service administrative management program needs.
Oversee correspondence, records, publications and forms, administrative procedures, internal controls, and organizational file management.
Maintain databases and prepare reports.
Conduct studies, surveys, and interviews to develop policies, procedures, and strategies; recommend actions based on findings.
Collect, analyze, interpret, advise on, and present information for leadership decision-making.
Participate in strategic planning for long- and short-range service policies and plans.
Improve or maintain performance measures and monitors, including access and patient satisfaction.
Serve as Action Officer between the Human Resource Management Office and the organization on personnel management, reorganization, organizational structure, position management, and manpower utilization.
Assist management with position descriptions, new classification standards, and explanations of position classification to employees.
Serve as Contracting Officer Representative (COR).
Monitor and approve billing for services contracted to outside vendors or providers.