Supervisory Administrative Officer

Smithsonian Institution•Landover, MD

6h•Onsite

About The Position

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Office of Facilities Management and Reliability (OFMR), Under Secretary for Finance and Administration at the Smithsonian Institution (SI), within the Central Administrative Team, Museum Support Service Division (MSSD). The Supervisory Administrative Officer is responsible for directing administrative staff assignments and upholding operational standards.

Requirements

Requires career/career-conditional status or eligibility.
Males born after 12/31/59 must be registered with Selective Service.
Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.
One year of specialized experience equivalent to at least the GS-11 level in the Federal Service.
Specialized experience includes: providing administrative duties essential to the operation of a central office, administrative and financial oversight, tracking and overseeing budgets including the reconciliation of obligations and expenditures, maintaining accountability records for funds control using automated systems; leading and dispersing work to others; performs administrative and/or program support work, such as planning, research, analysis, writing correspondence control, communications and/or liaison.
Resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.
Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
You will receive credit for all qualifying experience, including volunteer experience.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
If you are qualifying by education and/or you have education completed in a foreign college/university, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study.
Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Nice To Haves

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

Support the formulation, execution, and monitoring of federal and trust budgets by providing analytical, technical, and administrative expertise across all phases of the budget cycle.
Provide procurement support as a purchaser, ensuring all acquisition actions remain within established authority and comply with Smithsonian policies.
Serve as the primary liaison with the OHR and FM Personnel Management Division, coordinating personnel actions and addressing staffing needs.
Exercise supervisory responsibility over assigned staff, including planning and organizing work to be accomplished, setting and adjusting short-term priorities, and preparing schedules for timely completion.
Conduct research on administrative and operational issues, evaluate policy implications, and prepare well supported recommendations within established guidelines.
Provide guidance on both technical and administrative matters.
Prepare high-quality correspondence, briefing materials, decision papers, and status reports for senior leadership, ensuring materials are accurate, timely, and aligned with organizational priorities.