Supervisor, Multilingual Learner Program

Conejo Valley Unified School District•Thousand Oaks, CA

22h

About The Position

This position plans, coordinates, and oversees the administration and continuous improvement of the District’s Multilingual Learner programs. It ensures district compliance with all applicable federal, state, and local laws, regulations, and requirements related to services for English Learners. The role involves organizing, facilitating, and supporting District English Language Advisory Council (DELAC) meetings and parent/guardian engagement activities. It also requires collaboration with District and site administrators in the development, implementation, and evaluation of Newcomer and Dual Language Immersion programs. The Supervisor will interview, select, train, supervise, and evaluate classified staff, including bilingual facilitators and bilingual paraeducators. Additionally, they will facilitate professional learning, collaboration, and capacity-building opportunities for certificated staff serving multilingual learners. The role includes developing, monitoring, and administering departmental budgets, providing leadership and technical guidance on best practices, instructional programs, and services for multilingual learner achievement. A key responsibility is monitoring and evaluating program effectiveness, analyzing data, and recommending improvements. The Supervisor will collaborate on implementing instructional practices aligned with English Language Development Standards and Universal Design for Learning. They will also be involved in the administration of English Language Proficiency Assessments (ELPAC), including coordination, calibration of examiners, and data management in CALPADS. The role requires serving as a subject matter expert in various student achievement and data management systems, developing training materials, and assisting with professional development activities. Other duties include reviewing timesheets, providing work direction to clerical staff, attending relevant training, and performing other job-related duties as assigned.

Requirements

Graduation from a recognized college or university with a Bachelors of Arts/Science Degree in a related field.
Five (5) years of progressively responsible experience in multilingual learner, English Learner, instructional support, or educational program administration, including experience leading projects, programs or staff.
Valid California Driver License.

Nice To Haves

Additional qualifying experience may be substituted on a year-for-year basis.
Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.
When appropriate additional work experience beyond the minimum requirement may be supplemented for required minimum education requirements.
Knowledge of Federal, State and local laws, policies, regulations and procedures pertaining to English Learners, Multilingual Learner programs, and student assessment administration and requirements, including CALPADS reporting.
Knowledge of English learner educational assessments and related software database systems.
Proficient use of Microsoft Office programs, including Word, Excel, Publisher, PowerPoint.
Knowledge of Budget development, administration, fiscal monitoring, and resource allocation principles.
Knowledge of Professional learning design and adult learning principles.
Knowledge of Community engagement strategies and advisory committee processes, including DELAC requirements.
Knowledge of Principles, practices, and trends in multilingual learner education, language acquisition, English Language Development (ELD), Dual Language Immersion, and Newcomer programs.
Knowledge of Personnel supervision, employee development, performance evaluation, and progressive discipline practices.
Knowledge of Methods of statistical computations and compiling data.
Knowledge of Oral and written communication skills.
Knowledge of Correct English usage, grammar, spelling and punctuation.
Knowledge of Public speaking techniques.
Ability to Plan, organize, coordinate, and evaluate District-wide multilingual learner programs and services.
Ability to Develop, administer, and monitor departmental budgets.
Ability to Exercise independent judgment and make recommendations regarding program operations and personnel matters.
Ability to Supervise, train, motivate, and evaluate assigned personnel.
Ability to Manage multiple projects, priorities, and timelines in a complex educational environment.
Ability to Learn and navigate the District’s student information systems for purposes of data entry, query, and export of data.
Ability to Learn and apply rules and regulations involved in assigned department functions.
Ability to Maintain the security of confidential materials.
Ability to Analyze situations accurately and adopt an effective course of action.
Ability to Comprehend and follow directions given verbally and in writing.
Ability to Demonstrate mental acuity sufficient to perform the essential functions of the position.
Ability to Communicate effectively with diverse audiences both orally and in writing.
Ability to Write effectively, with grammar and stylistic proficiency.
Ability to Meet schedules and time lines.
Ability to Work independently under general direction.
Ability to Be motivated to produce high quality work product.
Ability to Maintain a work pace appropriate to the position.

Responsibilities

Plan, coordinate and oversee the administration and continuous improvement of the District’s Multilingual Learner programs.
Ensure district compliance with all applicable federal, state and local laws, regulations, and requirements related to services for English Learners.
Organize, facilitate and support District English Language Advisory Council (DELAC) meetings and parent/guardian engagement activities.
Collaborate with and support District and site administrators in the development, implementation, and evaluation of Newcomer and Dual Language Immersion programs.
Interview, select, train, supervise and evaluate classified staff, including bilingual facilitators and bilingual paraeducators.
Facilitate professional learning, collaboration, and capacity-building opportunities for certificated staff serving multilingual learners.
Develop, monitor, and administer departmental budgets to maximize the effective use of resources and ensure fiscal accountability.
Provide leadership and technical guidance to District and site staff regarding best practices, instructional programs, and services that support multilingual learner achievement.
Monitor and evaluate Multilingual Learner program effectiveness, analyze achievement and participation data, and recommend program improvements to support student outcomes and continuous improvement efforts.
Collaborate with district and site administrators to implement instructional practices that address the English Language Development Standards and employ Universal Design for Learning.
Develop and/or assist in developing the district-wide master schedule for the administration of the English Language Proficiency Assessments (ELPAC); receives certification as ELPAC coordinator and recertifies as needed or assigned; responsible in overseeing and/or assisting in the oversight of test examiners calibration annually, and tracking examiner calibration certification; creates records in CALPADS to manage timelines/deadlines required for student testing for both initial and summative ELPAC assessments.
Review testing incidents and determines reportability of security and testing administration incidents (STAIRS) into the Test Operations Management System (TOMS).
Serve as the District’s subject matter expert in Student Achievement Manager Application (SAM); provides system management support to classified and certificated staff; query, export, and compile related student data; manage licenses for secondary English learner students.
Serve as the District’s subject matter expert in the English Learner Data Management system, including uploading student data into the system, such as grades, SRI scores, benchmarks, ELPAC results, at-risk and Long-Term English Learner (LTEL) files, and CAASPP scores.
Develop training and instructional manuals relative to various assessment administration and software platforms interface.
Assist in the preparation and administration of professional development activities, including, but not limited to: typing of data collection forms and answer sheets, editing of data forms and surveys, compiling data for reports, preparation of meeting packets and presentation materials.
Review timesheets submitted by staff for services above and beyond regular position assignments and other staff in performance of department authorized activities, reconciles and submit to payroll following administrator signature; track hours and related expenditures within appropriate budget accounts, and notify appropriate administrator(s) when hours exceed allotment.
Provides work direction, support, and guidance to other clerical staff in assigned topics.
Attend training, workshops, conference to stay abreast of compliance, mandates, instructional strategies in pursuit of supporting English learner programs.
May assist in developing department procedures as assigned.
Perform other job-related duties as assigned.