Supervisor I, Administration - PRCS

HealthRIGHT 360•Los Angeles, CA

About The Position

The Supervisor, Administration for PRCS will oversee Provider Subcontracts pertaining to LA County Probation reporting requirements, Subcontractor Agreement compliance, work in conjunction with the PRCS Program Manager and Billing Lead on Invoices, Monthly Reports and Performance Measures, scheduling system-wide and individual provider trainings, Subcontractor Program Accountability, hiring and new staff orientation, travel and staff mileage. Oversees the administrative and contractual responsibilities for the PRCS contract and other projects under the purview of the PRCS Director, administratively manages the project sites and serves as main administrative contact liaison for HR 360 and LA County Probation. Supervises the Data Entry and Transportation staff. KEY RESPONSIBILITIES: Administrative Responsibilities: Ensures that subcontractor files contain and upkeep all pertinent documents, including up to date insurances, etc. Contributes to and documents staff meetings to address programmatic and/or personnel matters, program and operational issues, and to assist in resolving problems that may exist. Compliance Responsibilities: Develop spreadsheets and reports for analysis of expenditures and annual projections. Develop Reports for Funding Sources and Internal Management Teams. Oversees purchases and maintenance to assure office supply and equipment needs are met. Correspond with service network providers to resolve conflicts and maintain administrative contractual compliance . Maintain participant and personnel files in accordance with compliance requirements. Coordinate state clearances for staff entering institutions. Maintains and monitors community-based provider contract compliance. Employee Relations Responsibilities: Assist in the hiring process and termination process. Prepares and presents all new PRCS employee orientation and processes new hire paperwork. Participates in the orientation of new staff. Ensure that all HR and payroll documentation is transmitted to the corporate office in addition to constant communication with HR and payroll for quality control. Prepare and process all staff incidents reports and worker’s comp information.

Requirements

Two completed years of college course work or five years administrative experience in projects of similar size and budgets
Thorough knowledge of Microsoft Office (Word, Excel, Power Point, Access)
Excellent written and verbal communication skills
Valid California driver’s license
Cannot be on active probation or parole or have pending criminal charges

Nice To Haves

Experience working with criminal justice population

Responsibilities

Oversee Provider Subcontracts pertaining to LA County Probation reporting requirements
Subcontractor Agreement compliance
Work in conjunction with the PRCS Program Manager and Billing Lead on Invoices, Monthly Reports and Performance Measures
Scheduling system-wide and individual provider trainings
Subcontractor Program Accountability
Hiring and new staff orientation, travel and staff mileage
Oversee the administrative and contractual responsibilities for the PRCS contract and other projects under the purview of the PRCS Director
Administratively manage the project sites and serves as main administrative contact liaison for HR 360 and LA County Probation
Supervise the Data Entry and Transportation staff
Ensures that subcontractor files contain and upkeep all pertinent documents, including up to date insurances, etc.
Contributes to and documents staff meetings to address programmatic and/or personnel matters, program and operational issues, and to assist in resolving problems that may exist
Develop spreadsheets and reports for analysis of expenditures and annual projections
Develop Reports for Funding Sources and Internal Management Teams
Oversees purchases and maintenance to assure office supply and equipment needs are met
Correspond with service network providers to resolve conflicts and maintain administrative contractual compliance
Maintain participant and personnel files in accordance with compliance requirements
Coordinate state clearances for staff entering institutions
Maintains and monitors community-based provider contract compliance
Assist in the hiring process and termination process
Prepares and presents all new PRCS employee orientation and processes new hire paperwork
Participates in the orientation of new staff
Ensure that all HR and payroll documentation is transmitted to the corporate office in addition to constant communication with HR and payroll for quality control
Prepare and process all staff incidents reports and worker’s comp information