Supervisor, Grants Compliance

The Ohio State University • Columbus, OH

4d • Remote

About The Position

The Grants Compliance Supervisor manages the day-to-day operations and activities for their assigned team. Approves travel transactions for assigned team and provides backup support to other teams (procurement/expense) as needed. The supervisor provides team leadership, training and supervision of team members. Answers team member questions, helps with team member problems, and oversees team member work for quality and guideline compliance. Provides encouragement to team members, including communicating team goals and identifying areas for new training or skill checks. Conducts performance reviews of team members. Coordinates cross-training, workload distribution, and backup with other Team Leads. Serves as the main subject matter and policy expert for the transactions processed by their assigned team. Serves as an advisor to faculty and staff for policy interpretation. Assists in developing work guidelines and procedures. Continuously reviews work processes and recommends improvements. Ensures team is meeting performance, quality, and compliance standards; efficient, timely, and accurate processing in compliance with University policies, applicable state and federal laws and statutes, and sponsor requirements. Maintains or exceeds agreed-upon levels of service and customer satisfaction. Assists in determining staffing needs and making hiring decisions for assigned team. Gathers statistics and monitors team and individual contributor performance. Performs reporting on team productivity and analyzes productivity, timeliness, and quality of work. Keeps management updated on team performance. Coordinates with other Supervisors to ensure alignment and implementation of best practices.

Requirements

• Bachelor's degree in business administration or an equivalent combination of education and experience
• 3 years of relevant experience required.
• Demonstrated proficiency with electronic research tools and financial management systems
• Extensive experience in research administration in a university setting.
• Capable of multi-tasking and problem-solving.
• Strong analytical and critical thinking skills.
• Ability to analyze complex situations and decide appropriate steps for resolution and follow-through.
• Guides less experienced staff in problem solving complex issues; Possess solid judgement and the ability to exercise discretion to resolve ambiguity and promote effective solutions.
• Superior time management, follow-through, organizational skills, and attention to detail.
• Excellent verbal and written communication skills, including experience with public speaking and training, report generation and analysis.
• Understands the importance and value in providing exceptional customer service to all stakeholders.
• Promotes a culture that supports work/life balance, peer collaboration, autonomy, and supportive leadership.
• Effectively and independently manages projects and/or work groups.
• Ability to see the bigger picture, examine practices, and implement improvements.
• Expertise in the areas of federal or private agency sponsors, contract/grant regulations, university policy.
• In-depth knowledge of performance metrics.
• Excellent leadership skills.
• Forward-thinking.
• Embraces and manages change; honesty, integrity and empathy.
• Decision-making skills
• Accountability
• Able to delegate, engage, and empower staff.
• Addresses issues directly and pro-actively with conviction and confidence.

Nice To Haves

• Master's degree.
• 4-8 years of relevant experience.
• CRA, CFRA, CPSM or other related certification.
• Training in leadership, process improvement, or similar topics.
• Proven work experience as a team leader or supervisor.

Responsibilities

• Manages the day-to-day operations and activities for their assigned team.
• Approves travel transactions for assigned team and provides backup support to other teams (procurement/expense) as needed.
• Provides team leadership, training and supervision of team members.
• Answers team member questions, helps with team member problems, and oversees team member work for quality and guideline compliance.
• Provides encouragement to team members, including communicating team goals and identifying areas for new training or skill checks.
• Conducts performance reviews of team members.
• Coordinates cross-training, workload distribution, and backup with other Team Leads.
• Serves as the main subject matter and policy expert for the transactions processed by their assigned team.
• Serves as an advisor to faculty and staff for policy interpretation.
• Assists in developing work guidelines and procedures.
• Continuously reviews work processes and recommends improvements.
• Ensures team is meeting performance, quality, and compliance standards; efficient, timely, and accurate processing in compliance with University policies, applicable state and federal laws and statutes, and sponsor requirements.
• Maintains or exceeds agreed-upon levels of service and customer satisfaction.
• Assists in determining staffing needs and making hiring decisions for assigned team.
• Gathers statistics and monitors team and individual contributor performance.
• Performs reporting on team productivity and analyzes productivity, timeliness, and quality of work.
• Keeps management updated on team performance.
• Coordinates with other Supervisors to ensure alignment and implementation of best practices.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager