Supervisor - GI Call Center

Beth Israel Lahey Health•Boston, MA

13h

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Coordinates the administrative aspects, supervises staff and facilitates the daily operation of the Gastroenterology call center with commitment to providing the highest quality of service to patients, providers, and others. Job Description: Essential Responsibilities: Participates with management in planning and implementation of goals, programs and objectives, personnel, resources and equipment of the Patient Service Center. Implements and coordinates all operational and administrative processes for the Center. Collects, analyzes and reports all Service Center data, including inbound calls, e-mail, and facsimile messages, to ensure that the Center is run efficiently and resources utilized optimally. Reviews all emergency call handling procedures and ensures prescribed practices are employed relative to the execution of all emergency calls. Generates ACD reports; collects and analyzes data and provides follow-ups as dictated. Prepares reports for division management and others on a consistent and ongoing basis. Oversees the maintenance of appropriate databases and clinical information required by the Patient Service Center (i.e. Clinical Daily Schedule Sheets, Staff Hierarchy database, Log-in passwords/Names for ACD Reports, etc.). Prepares detailed staff schedules. Organizes the work of support staff, coordinating and prioritizing workflow. Monitors Patient Service Representatives to ensure a consistency of quality on all call processing. Motivates and coaches staff actively and on a real time basis through effective and hands on leadership. Provides training to develop customer service and problem-solving skills. Monitors and executes Patient Site requests in a timely manner. Investigates and resolves patient/staff concerns regarding the Patient Service Center. Provides feedback to Patient Service Representatives to improve performance and patient/staff satisfaction. Documents, prepares reports and meets with Patient Service Representatives regarding individual performance and expectations. Conducts initial 3-month and 6-month performance evaluations, and annual performance development reviews in collaboration with the Operations Manager. Works with division management in the development of new or modified service center policies and procedures and develops strategies to effect changes in the staffing, applications, equipment, and/or procedures to enhance operations. Has the authority to direct and support employees daily work activities. Has authority to undertake or recommend the following employment actions: hiring, termination, corrective action and performance reviews. Direct Reports: More than 7

Requirements

High School diploma or GED required.
5-8 years related work experience required and 0-1 years supervisory/management experience required
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Participates with management in planning and implementation of goals, programs and objectives, personnel, resources and equipment of the Patient Service Center.
Implements and coordinates all operational and administrative processes for the Center.
Collects, analyzes and reports all Service Center data, including inbound calls, e-mail, and facsimile messages, to ensure that the Center is run efficiently and resources utilized optimally.
Reviews all emergency call handling procedures and ensures prescribed practices are employed relative to the execution of all emergency calls.
Generates ACD reports; collects and analyzes data and provides follow-ups as dictated.
Prepares reports for division management and others on a consistent and ongoing basis.
Oversees the maintenance of appropriate databases and clinical information required by the Patient Service Center (i.e. Clinical Daily Schedule Sheets, Staff Hierarchy database, Log-in passwords/Names for ACD Reports, etc.).
Prepares detailed staff schedules.
Organizes the work of support staff, coordinating and prioritizing workflow.
Monitors Patient Service Representatives to ensure a consistency of quality on all call processing.
Motivates and coaches staff actively and on a real time basis through effective and hands on leadership.
Provides training to develop customer service and problem-solving skills.
Monitors and executes Patient Site requests in a timely manner.
Investigates and resolves patient/staff concerns regarding the Patient Service Center.
Provides feedback to Patient Service Representatives to improve performance and patient/staff satisfaction.
Documents, prepares reports and meets with Patient Service Representatives regarding individual performance and expectations.
Conducts initial 3-month and 6-month performance evaluations, and annual performance development reviews in collaboration with the Operations Manager.
Works with division management in the development of new or modified service center policies and procedures and develops strategies to effect changes in the staffing, applications, equipment, and/or procedures to enhance operations.
Has the authority to direct and support employees daily work activities.
Has authority to undertake or recommend the following employment actions: hiring, termination, corrective action and performance reviews.