Supervisor Facilities Management

Allina Health System • Saint Paul, MN

3d • $36 - $50 • Onsite

About The Position

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career. Key Position Details: 1.0 FTE (80 hors per two-week pay period) 8-hour day shifts No weekends Job Description: Provides day-to-day oversight of engineering and facilities functions and staff supervision. Ensures that preventive maintenance; work orders; repairs to facilities, systems, and equipment are completed and comply with healthcare codes, safety and regulatory requirements. Assists with monitoring utility usage; coordinating vendors; and collaborates with project management on initiatives as needed. Principle Responsibilities Coordinates day-to-day facilities operations. Administers repair and maintenance programs. Implements a preventive maintenance program. Assists with creation and implementation of policies and procedures. Coordinates contracts with outside trades and technical specialists as needed. Performs purchasing functions for the department. May assist with receiving, storage and inventory control of department supplies and equipment. Oversees day-to-day staff operations. Responsible for orientation/training, performance reviews, and on-going performance management. Assist in maintaining personnel records. Review, evaluate, and monitor work schedules, hours, assignments and overall workflow and implement or recommend changes as needed. Provide and participate in in-services, education and encourage professional growth and development. Assists with utility management and construction projects. Assists in directing and maintaining efficient utilization of all utilities such as gas, water and electricity. Confers with utility companies, city and state inspectors and insurance companies as needed. Participates in insurance inspections and claims. Works with department leaders to make recommendations on major repair and construction projects. Monitors construction in progress to ensure compliance with plans and specification. Coordinates work and projects to minimize disruption of facility operations. Investigates and resolves complaints relative to noise, dirt, and continuance of services. Collaborate with Project Managers in planning and facilitating major construction projects. Assists with financial management. Participates in preparation of annual capital and expense budgets and maintains cost controls. Assists in development of annual capital expenditures. Makes recommendations to manager regarding department operating budget and ensure department operates within established budget parameters Assists in estimation of labor, material and equipment costs. May make physical plan recommendations. Quality and safety measures. Assists in implementing safety, security and fire prevention/protection procedures. Takes immediate action to correct deficiencies and stop any unsafe activity that will cause personnel injury and/or property damage. Regularly inspect building and grounds to ensure standards and regulations are followed. May escort state officials, Occupational Safety and Health Administration (OSHA) officials and insurance carrier engineers. Other duties as assigned.

Requirements

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description
• 2 to 5 years of plant operations or maintenance experience
• 2 to 5 years of supervisory or leadership experience in healthcare engineering or related field

Nice To Haves

• High school diploma or GED
• Associate's or Vocational degree in engineering, HVAC, electrical or related field
• Licensed Boilermaker/Engineer - MN Department of Labor & Industry preferred minimum of 1st class C
• Licensed Electrician - MN Department of Labor & Industry preferred
• Valid Driver’s License required upon hire - MN and WI residents must obtain a valid driver’s license in their state of residence within 60 days of employment

Responsibilities

• Coordinates day-to-day facilities operations.
• Administers repair and maintenance programs.
• Implements a preventive maintenance program.
• Assists with creation and implementation of policies and procedures.
• Coordinates contracts with outside trades and technical specialists as needed.
• Performs purchasing functions for the department.
• May assist with receiving, storage and inventory control of department supplies and equipment.
• Oversees day-to-day staff operations.
• Responsible for orientation/training, performance reviews, and on-going performance management.
• Assist in maintaining personnel records.
• Review, evaluate, and monitor work schedules, hours, assignments and overall workflow and implement or recommend changes as needed.
• Provide and participate in in-services, education and encourage professional growth and development.
• Assists with utility management and construction projects.
• Assists in directing and maintaining efficient utilization of all utilities such as gas, water and electricity.
• Confers with utility companies, city and state inspectors and insurance companies as needed.
• Participates in insurance inspections and claims.
• Works with department leaders to make recommendations on major repair and construction projects.
• Monitors construction in progress to ensure compliance with plans and specification.
• Coordinates work and projects to minimize disruption of facility operations.
• Investigates and resolves complaints relative to noise, dirt, and continuance of services.
• Collaborate with Project Managers in planning and facilitating major construction projects.
• Assists with financial management.
• Participates in preparation of annual capital and expense budgets and maintains cost controls.
• Assists in development of annual capital expenditures.
• Makes recommendations to manager regarding department operating budget and ensure department operates within established budget parameters
• Assists in estimation of labor, material and equipment costs.
• May make physical plan recommendations.
• Quality and safety measures.
• Assists in implementing safety, security and fire prevention/protection procedures.
• Takes immediate action to correct deficiencies and stop any unsafe activity that will cause personnel injury and/or property damage.
• Regularly inspect building and grounds to ensure standards and regulations are followed.
• May escort state officials, Occupational Safety and Health Administration (OSHA) officials and insurance carrier engineers.
• Other duties as assigned.

Benefits

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED