Supervisor 3 (Judicial Staff Supervisor)

State of Oregon • Oregon City, OR

3d • Onsite

About The Position

The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. The Clackamas County Circuit Court is hiring a Judicial Staff Supervisor (Supervisor 3). In this role, you will be responsible for supervision, coaching, and discipline of judicial staff. Provide workload assignments, performance evaluations, and leave approvals. Offer clarification of procedures, rules, and business processes to support accurate and efficient work performance. Serve as a liaison between the judicial staff and judges to address workload needs and support consistent application of court practices. Lead and be involved in special projects related to judicial operations. Collaborate with stakeholders to improve processes, workflow, and delivery. Review and manage the daily judicial staff courtroom assignments. Adjust and assign tasks to staff to ensure adequate coverage for all judges and case types. Conduct team and individual meetings to communicate expectations, review updates, and support collaboration. Monitor workflow patterns, identify process gaps or training needs, and recommend improvements. You will also be the lead in hiring, orienting, and training new judicial staff. Manage recruitment and selection processes, by requesting new recruitment, screening applicants, and participating in interviews. Develop and update training materials, resources, documentation, and deliver comprehensive training programs for judicial staff. Provide training on court procedures, technology systems, judicial office workflows, and statutory and policy requirements. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Requirements

• Associate’s degree in business, management, or a related field.
• Five (5) years of progressively responsible supervisory or staff-support experience.
• Qualifying OJD experience would be at the equivalent of Court Operations Associate or above.
• Recent experience must reflect staff support or supervision, directly or through lead workers, of staff performing a wide variety of clerical, analytical, and technical support duties.
• Supervisory experience must include most, or all, of the following: special projects, developing and updating policies and procedures, hiring or recommending hiring, training, assigning and reviewing work, evaluating performance, responding to staff concerns, and handling disciplinary actions.
• OR Any combination of education and experience equivalent to seven (7) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes.
• Completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.
• Cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
• In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
• Address the cover letter “To the Hiring Manager.”
• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.
• OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
• Experience supervising staff, with demonstrated success in training, motivating, assigning and evaluating work, disciplining, and coaching.
• Experience managing operations, projects, or teams.
• Technical experience with proficiency using software programs, databases, and electronic file management.
• Communication experience to include direct service to the public/customers, explaining rules/policies/procedures/decisions or organizational practices.
• Ability to work effectively with elected officials or other high-visibility stakeholders, build trust across differing roles, and support the staff in multiple settings which also have an interest in their work.

Nice To Haves

• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

Responsibilities

• Supervision, coaching, and discipline of judicial staff.
• Provide workload assignments, performance evaluations, and leave approvals.
• Offer clarification of procedures, rules, and business processes to support accurate and efficient work performance.
• Serve as a liaison between the judicial staff and judges to address workload needs and support consistent application of court practices.
• Lead and be involved in special projects related to judicial operations.
• Collaborate with stakeholders to improve processes, workflow, and delivery.
• Review and manage the daily judicial staff courtroom assignments.
• Adjust and assign tasks to staff to ensure adequate coverage for all judges and case types.
• Conduct team and individual meetings to communicate expectations, review updates, and support collaboration.
• Monitor workflow patterns, identify process gaps or training needs, and recommend improvements.
• Lead in hiring, orienting, and training new judicial staff.
• Manage recruitment and selection processes, by requesting new recruitment, screening applicants, and participating in interviews.
• Develop and update training materials, resources, documentation, and deliver comprehensive training programs for judicial staff.
• Provide training on court procedures, technology systems, judicial office workflows, and statutory and policy requirements.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances and flexible spending plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree